Driver Termination Letter Template for Hong Kong

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Key Requirements PROMPT example:

Driver Termination Letter

I need a Driver Termination Letter for a long-term employee being made redundant due to fleet downsizing, with the termination effective March 15, 2025, including details about severance package and extended medical benefits.

Document background
The Driver Termination Letter is a crucial document used in Hong Kong employment contexts when ending the employment relationship with a professional driver. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related transportation regulations. This document is essential for properly documenting the termination process, whether due to performance issues, redundancy, or other reasons. The letter typically includes specific details about notice periods, final payments, return of company vehicles and other property, and any post-employment obligations. It's particularly important in the transportation sector where additional regulatory requirements may apply regarding professional driving licenses and vehicle operations. The document serves both as a formal notice and a legal record of the termination, protecting both employer and employee interests under Hong Kong law.
Suggested Sections

1. Letterhead and Date: Company letterhead with full registered address and current date

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this is a termination notice

4. Termination Statement: Clear statement of employment termination with effective date

5. Notice Period: Details of notice period or payment in lieu of notice

6. Final Payment Details: Breakdown of final salary, unused annual leave, and any other statutory payments

7. Company Property: List of company property to be returned (e.g., vehicle, uniform, documents)

8. Acknowledgment: Space for employee signature acknowledging receipt of the letter

Optional Sections

1. Reason for Termination: Include only if legally required or if termination is due to documented performance issues/misconduct

2. Garden Leave: Include if employee is to be placed on garden leave during notice period

3. Post-termination Obligations: Include if there are specific confidentiality or non-compete obligations

4. Reference Offer: Include if company is willing to provide employment references

5. Severance Package: Include if termination is due to redundancy or if offering an enhanced package

6. Medical Benefits: Include if there are continuing medical benefits or insurance conversion options

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave pay, and statutory payments

2. Company Property Checklist: Itemized list of company property to be returned with condition notes

3. Outstanding Matters Report: List of any pending work matters or handover requirements

4. Benefits Summary: Summary of any benefits that will cease or continue post-termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Transportation

Logistics

Delivery Services

Construction

Retail

Manufacturing

Facilities Management

Warehouse Operations

Food and Beverage

Courier Services

Private Transportation

School Transportation

Healthcare Services

Waste Management

Relevant Teams

Human Resources

Legal

Operations

Transport

Fleet Management

Compliance

Administration

Logistics

Relevant Roles

Transport Manager

HR Manager

Fleet Manager

Operations Director

HR Director

Legal Counsel

Compliance Officer

Driver Supervisor

Transportation Coordinator

HR Administrator

Professional Driver

Delivery Driver

Commercial Vehicle Operator

Fleet Coordinator

Logistics Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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