The Residential Lease Termination Letter is a crucial document used in Hong Kong's residential property market to formally end a tenancy agreement. It serves as an official communication between the tenant and landlord, governed by the Landlord and Tenant (Consolidation) Ordinance of Hong Kong. This document should be used when either party wishes to terminate a residential lease, whether at the end of the term or for early termination if permitted by the lease agreement. It must include specific details such as property identification, termination date, move-out arrangements, and security deposit return procedures. The letter helps ensure a smooth transition process and protects both parties' interests by creating a clear written record of the termination notice and related arrangements.
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1. Date and Address Block: Current date and recipient's full address details
2. Subject Line: Clear indication that this is a lease termination notice
3. Property Identification: Full address and details of the leased property
4. Lease Reference: Original lease agreement date and any relevant reference numbers
5. Termination Notice: Clear statement of intent to terminate the lease
6. Termination Date: Specific date when the lease will end
7. Key Return Arrangements: Details of when and how keys will be returned
8. Property Inspection: Proposed date and time for final inspection
9. Security Deposit: Request for return of security deposit and preferred payment method
10. Forwarding Address: New address for future correspondence
11. Closing and Signature: Professional closing, name and signature of the terminating party
1. Early Termination Explanation: Required if terminating before the original end date, explaining reasons and citing relevant lease provisions
2. Outstanding Payments: Include if there are any utility bills, maintenance fees, or rent to be settled
3. Maintenance Issues: List of any existing damage or maintenance issues that need to be addressed
4. Special Circumstances: Any unique situations such as COVID-19 impact or emergency relocations
5. Legal Representative Details: Include if the termination is being handled through a legal representative
1. Photographic Evidence: Current photos of the property condition
2. Original Lease Agreement: Copy of the original lease agreement for reference
3. Inventory List: List of landlord's fixtures and fittings with current condition
4. Utility Account Details: List of utility accounts to be closed or transferred
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