The Housing Termination Letter is a crucial document in Hong Kong's residential property market, used when either a landlord or tenant wishes to formally end a tenancy agreement. This document must be drafted in accordance with Hong Kong's tenancy laws, particularly the Landlord and Tenant (Consolidation) Ordinance, and should provide clear notice periods as specified in the original lease agreement. The Housing Termination Letter typically includes specific details about the property, termination date, final inspection arrangements, and procedures for settling utility accounts and security deposits. It serves as a formal record of the termination notice and helps prevent potential disputes by clearly documenting the terms of the tenancy conclusion. This document is particularly important in Hong Kong's dynamic property market, where both landlords and tenants need clear documentation to protect their rights and interests.
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1. Sender's Details: Full name and address of the party sending the termination notice
2. Recipient's Details: Full name and address of the party receiving the termination notice
3. Date: Current date when the notice is being issued
4. Property Reference: Clear identification of the rental property including full address
5. Lease Agreement Reference: Reference to the original tenancy agreement including its date
6. Notice of Termination: Clear statement of intention to terminate the tenancy
7. Termination Date: Specific date when the tenancy will end
8. Key Return Arrangements: Details of when and how keys will be returned
9. Final Inspection: Proposed date and time for final property inspection
10. Forwarding Address: New address for future correspondence
11. Signature Block: Space for signature, name, and date
1. Reason for Termination: Explanation of why the tenancy is being terminated, required if termination is based on specific grounds under Hong Kong law
2. Security Deposit: Details about the return of security deposit, including any proposed deductions
3. Outstanding Payments: Reference to any pending rent or utility payments that need to be settled
4. Property Damage: Description of any damage to the property that needs to be addressed
5. Early Termination Fee: Details of any early termination penalties if applicable
6. Utility Transfer: Instructions regarding the transfer or termination of utility accounts
1. Property Inventory List: Detailed list of furniture and fittings provided with the property
2. Utility Meter Readings: Final readings for electricity, water, and gas meters
3. Property Condition Photos: Recent photographs documenting the current condition of the property
4. Outstanding Payments Schedule: Detailed breakdown of any outstanding payments or credits
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