The End of Engagement Letter is a crucial document used in Hong Kong employment contexts to formally document the conclusion of an employment or professional relationship. It is typically issued when an employee resigns, is terminated, or when a fixed-term contract expires. The letter must comply with Hong Kong employment law, particularly the Employment Ordinance (Cap. 57) and related regulations. It serves multiple purposes: documenting the termination date, outlining final payments and benefits, addressing the return of company property, reminding of post-employment obligations, and providing clarity on administrative matters. This document is essential for risk management and maintaining clear records of employment termination in accordance with Hong Kong legal requirements.
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1. Letter Header: Company letterhead, date, and addressee details
2. Reference Line: Reference to the original engagement/employment agreement and position
3. Confirmation of Termination: Clear statement of the termination of engagement and effective date
4. Final Payments: Details of final salary, outstanding payments, and statutory entitlements
5. Return of Company Property: List of items to be returned including documents, equipment, and access cards
6. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-engagement
7. Handover Requirements: Specific instructions for handover of work, files, and responsibilities
8. Administrative Matters: Practical arrangements such as email forwarding and system access termination
9. Contact Details: Future correspondence details and relevant contact information
10. Closure: Professional closing statement, signature block, and company details
1. Non-Compete Reminder: Include when the original engagement contained non-compete clauses that survive termination
2. Reference Provision: Include when agreeing to provide future employment references
3. Benefits Continuation: Include when there are benefits that extend beyond the termination date
4. Exit Interview: Include when an exit interview needs to be scheduled
5. Outstanding Claims: Include when there are pending expense claims or reimbursements
6. Share Options/Awards: Include when dealing with existing share options or equity arrangements
7. Professional Membership Transfers: Include when professional memberships or licenses need to be addressed
1. Schedule of Company Property: Detailed list of company property to be returned
2. Final Payment Calculation: Breakdown of final payment including salary, leave, and other entitlements
3. Handover Checklist: Comprehensive list of tasks and documents to be handed over
4. Benefits Summary: Summary of any benefits and their termination dates
5. Contact Information Form: Form for updating post-employment contact information
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