The End Of Lease Letter is a crucial document in Hong Kong's property rental ecosystem, used when a tenant intends to terminate their lease and vacate a property. It must comply with Hong Kong's Landlord and Tenant (Consolidation) Ordinance and typically requires proper notice periods as specified in the original lease agreement. This document serves multiple purposes: it formally communicates the tenant's intention to end the lease, establishes a timeline for vacation, requests the return of security deposits, and sets up arrangements for final property inspection. The letter should be written professionally and include all relevant property and lease details, making it an important legal record of the termination process. It's commonly used in both residential and commercial contexts, and proper documentation is essential for protecting both parties' interests under Hong Kong law.
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1. Sender Details: Full name and address of the party sending the letter (typically the tenant)
2. Date: Current date of writing the letter
3. Recipient Details: Full name and address of the recipient (typically the landlord/property manager)
4. Property Information: Clear identification of the leased property including full address and unit number
5. Lease Reference: Reference to the original lease agreement including its date
6. Notice of Termination: Clear statement of intention to terminate the lease
7. Key Dates: Specific mention of the intended vacation date and end of lease date
8. Property Inspection: Proposed date and time for final property inspection
9. Return of Keys: Arrangements for returning keys and access devices
10. Forwarding Address: New address for future correspondence
11. Closing: Professional closing and signature block
1. Security Deposit: Request for return of security deposit, to be included if deposit was paid
2. Utility Arrangements: Details of utility account closures or transfers, if utilities are in tenant's name
3. Maintenance Issues: Description of any existing maintenance issues or repairs, if applicable
4. Early Termination Justification: Explanation of reasons if terminating before lease end date
5. Forwarding Mail: Request for mail forwarding arrangements if needed
1. Property Condition Report: Detailed documentation of the current property condition with photos
2. Utility Accounts List: List of all utility accounts and their current status
3. Inventory Checklist: List of landlord's fixtures and fittings and their condition
4. Outstanding Payments Schedule: Details of any remaining payments or adjustments to be made
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