The End of Lease Letter is a crucial document in Indian property law used to formally communicate the intention to terminate a lease agreement. It serves as an official record and legal notice, required under the Transfer of Property Act, 1882, and various state-specific Rent Control Acts. This document should be used when either the landlord or tenant wishes to terminate a lease agreement, whether at the natural end of the lease term or for early termination if permitted by the lease agreement. The letter must include specific details such as property identification, lease agreement references, intended termination date, and arrangements for final inspection and handover. Timing is crucial, as Indian law typically requires specific notice periods (usually 15-30 days for month-to-month tenancies and three months for yearly leases), and requirements may vary by state and property type (residential vs. commercial).
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1. Sender's Details: Full name and address of the tenant/landlord sending the letter
2. Date: Current date of writing the letter
3. Recipient's Details: Full name and address of the landlord/tenant receiving the letter
4. Subject Line: Clear indication that this is an end of lease notice
5. Lease Reference: Details of the original lease agreement including date and property address
6. Termination Notice: Clear statement of intention to end the lease and the specific end date
7. Property Inspection: Proposed date and time for final property inspection
8. Handover Details: Information about key return and property handover process
9. Signature and Date: Formal closure with signature of the sender
1. Security Deposit: Details about security deposit return request, to be included when applicable
2. Maintenance Issues: List of any pending maintenance or repair issues, if any exist
3. Forwarding Address: New address for future correspondence, if sender is the tenant
4. Utility Transfer: Instructions regarding utility account transfers or final readings
5. Outstanding Payments: Details of any pending rent or other payments, if applicable
6. Early Termination Explanation: If lease is being terminated before the original end date, explanation of circumstances
1. Property Inventory List: Current condition of property items and fixtures, if referring to specific items
2. Maintenance Records: Documentation of repairs or maintenance during tenancy, if relevant to final inspection
3. Utility Account Details: List of utility accounts and current status, if transfer/closure is needed
4. Photographic Evidence: Recent photos of property condition, if being included as documentation
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Administrative Officer
Company Secretary
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