Retrenchment Letter Template for Hong Kong

1. Employee Details: Full name, position, employee ID, and department of the affected employee

2. Date and Notice Period: Effective date of retrenchment and notice period details or payment in lieu of notice

3. Reason for Retrenchment: Clear explanation of the business circumstances leading to the retrenchment decision

4. Statutory Entitlements: Details of statutory payments including severance pay, unused annual leave, and pro-rata payments

5. Final Payment Details: Breakdown of final payment including salary, statutory entitlements, and timeline for payment

6. Return of Company Property: List of company property to be returned and process for return

7. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment

8. Reference and Employment Verification: Information about future reference provisions and employment verification

1. Schedule A - Severance Payment Calculation: Detailed calculation of statutory severance pay based on years of service and wages

2. Schedule B - Final Payment Breakdown: Itemized list of all final payments including salary, leave pay, and other entitlements

3. Schedule C - Company Property Checklist: Detailed list of company property to be returned with condition assessment

4. Schedule D - Benefits Summary: Summary of benefit arrangements and termination dates for various benefits

5. Appendix 1 - FAQ Document: Common questions and answers about the retrenchment process and entitlements

6. Appendix 2 - Acknowledgment Form: Form for employee to acknowledge receipt and understanding of the retrenchment letter