The Authorized Signatory Form is a crucial corporate governance document used in Hong Kong to formally establish and communicate who has the authority to sign documents on behalf of a company. It is typically required when opening bank accounts, engaging with government authorities, or establishing business relationships with third parties. The form must comply with Hong Kong Companies Ordinance and other relevant regulations, and usually includes specimen signatures, personal identification details of authorized persons, and specific scope of their signing authority. Banks and other institutions in Hong Kong rely on this document to verify the legitimacy of corporate signatures and protect against unauthorized transactions.
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1. Company Information: Full legal name of the company, registration number, registered address, and business nature
2. Board Resolution Reference: Reference to the board resolution or other corporate authorization that approves the appointment of authorized signatories
3. Authorized Signatory Details: Personal information of each authorized signatory including full name, title, ID/passport number, and specimen signature
4. Scope of Authority: Clear description of the types of documents and transactions the signatory is authorized to execute
5. Signing Requirements: Specific requirements for valid execution (e.g., single signature, joint signatures, value limits)
6. Certification: Declaration by company director/secretary certifying the authenticity of the form and specimen signatures
1. Electronic Signature Authorization: Include when the company wants to authorize the use of electronic signatures for certain documents
2. Transaction Limits: Include when there are specific monetary limits on the signatory's authority
3. Geographical Limitations: Include when the signing authority is limited to specific jurisdictions or territories
4. Special Instructions: Include when there are specific conditions or restrictions on the signing authority
5. Term of Authority: Include when the authorization is for a specific time period rather than indefinite
1. Specimen Signature Sheet: Clean sheet with specimen signatures of all authorized signatories
2. Copy of Board Resolution: Certified copy of the board resolution appointing the authorized signatories
3. Identity Documentation: Copies of ID/passport of authorized signatories
4. Company Documentation: Copies of certificate of incorporation, business registration, and other relevant company documents
Relevant legal definitions
Company
Board of Directors
Board Resolution
Authorized Signatory
Specimen Signature
Signing Authority
Corporate Seal
Transaction Documents
Financial Documents
Legal Representatives
Joint Signing Requirements
Monetary Limits
Electronic Signature
Digital Certificate
Verification Documents
Business Day
Hong Kong
Regulatory Authority
Banking Documents
Corporate Documents
Standing Instructions
Signing Mandate
Authorization Period
Governing Law
Board of Directors
Board Resolution
Authorized Signatory
Specimen Signature
Signing Authority
Corporate Seal
Transaction Documents
Financial Documents
Legal Representatives
Joint Signing Requirements
Monetary Limits
Electronic Signature
Digital Certificate
Verification Documents
Business Day
Hong Kong
Regulatory Authority
Banking Documents
Corporate Documents
Standing Instructions
Signing Mandate
Authorization Period
Governing Law
Clauses
Company Details
Authorization
Specimen Signatures
Scope of Authority
Signing Requirements
Verification and Authentication
Document Types
Transaction Limits
Duration of Authority
Revocation
Joint Signing Requirements
Electronic Signatures
Certification
Governing Law
Declaration
Witness Requirements
Supporting Documentation
Bank Account Operations
Compliance Requirements
Corporate Seal Usage
Authorization
Specimen Signatures
Scope of Authority
Signing Requirements
Verification and Authentication
Document Types
Transaction Limits
Duration of Authority
Revocation
Joint Signing Requirements
Electronic Signatures
Certification
Governing Law
Declaration
Witness Requirements
Supporting Documentation
Bank Account Operations
Compliance Requirements
Corporate Seal Usage
Relevant Industries
Banking and Financial Services
Corporate Services
Legal Services
Insurance
Real Estate
Manufacturing
Trading and Commerce
Professional Services
Technology
Retail
Healthcare
Education
Construction
Logistics
Hospitality
Relevant Teams
Legal
Finance
Compliance
Corporate Secretarial
Treasury
Operations
Risk Management
Corporate Governance
Administrative
Executive Office
Relevant Roles
Chief Executive Officer
Managing Director
Company Secretary
Chief Financial Officer
Director
Legal Counsel
Compliance Officer
Finance Manager
Corporate Governance Manager
Operations Director
General Manager
Treasury Manager
Senior Executive
Board Member
Department Head
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