Personal Assistant Employment Contract for Hong Kong

Personal Assistant Employment Contract Template for Hong Kong

A comprehensive employment contract template designed for personal assistant positions in Hong Kong, compliant with the Hong Kong Employment Ordinance and related labor legislation. This document outlines the terms and conditions of employment, including duties, compensation, working hours, leave entitlements, confidentiality obligations, and termination provisions. It incorporates specific requirements under Hong Kong law while addressing the unique aspects of a personal assistant role, such as handling confidential information, flexible working arrangements, and direct support to senior management.

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What is a Personal Assistant Employment Contract?

This Personal Assistant Employment Contract is designed for use in Hong Kong to formalize the employment relationship between organizations or individuals and their personal assistants. The document ensures compliance with Hong Kong's Employment Ordinance (Cap. 57) and other relevant employment legislation while addressing the specific needs of personal assistant roles. It should be used when hiring full-time or part-time personal assistants, executive assistants, or administrative support staff who will have access to confidential information and provide direct support to management. The contract includes provisions for data protection, confidentiality, working hours flexibility, and other key aspects of the PA role, while ensuring all mandatory employment terms under Hong Kong law are properly addressed.

What sections should be included in a Personal Assistant Employment Contract?

1. Parties: Identification of the employer and the personal assistant with their full legal names and addresses

2. Background: Brief context about the employment relationship and purpose of the agreement

3. Definitions: Key terms used throughout the contract defined for clarity

4. Appointment and Term: Details of the position, job title, and whether the employment is fixed-term or continuous

5. Duties and Responsibilities: Comprehensive description of the PA's core duties, reporting structure, and general responsibilities

6. Hours of Work: Standard working hours, flexibility requirements, and overtime arrangements

7. Place of Work: Primary work location and any requirements for travel or remote work

8. Remuneration: Salary, payment schedule, and any additional allowances or benefits

9. Leave Entitlements: Annual leave, sick leave, and other types of leave as per Hong Kong law

10. Confidentiality: Obligations regarding confidential information and trade secrets

11. Data Protection: Obligations regarding personal data handling and compliance with privacy laws

12. Termination: Notice periods and grounds for termination of employment

13. Post-Termination Obligations: Return of property and ongoing confidentiality obligations

14. Governing Law: Specification of Hong Kong law as governing law

What sections are optional to include in a Personal Assistant Employment Contract?

1. Probationary Period: Terms of initial probation period if applicable

2. Commission Structure: Details of any performance-based additional compensation

3. Non-Compete Clause: Restrictions on working for competitors after employment ends

4. Flexible Working Arrangements: Specific terms for remote work or flexible hours if offered

5. International Travel: Terms related to international travel if required

6. Personal Use of Resources: Rules regarding personal use of employer's resources

7. Social Media Policy: Guidelines for social media use and online presence

8. Language Requirements: Specific language proficiency requirements if needed

9. Intellectual Property: Rights to any IP created during employment if relevant

What schedules should be included in a Personal Assistant Employment Contract?

1. Schedule 1 - Job Description: Detailed breakdown of specific duties and responsibilities

2. Schedule 2 - Compensation and Benefits: Detailed breakdown of salary, allowances, and benefits

3. Schedule 3 - Confidential Information: List of types of confidential information handled

4. Schedule 4 - Company Policies: Reference to applicable company policies and procedures

5. Schedule 5 - Equipment and Resources: List of company equipment provided to the PA

6. Appendix A - Code of Conduct: Standard of behavior and professional conduct expected

7. Appendix B - Expense Policy: Guidelines for claiming work-related expenses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Authorization Form

Cost

Free to use
Clauses
Relevant Industries

Financial Services

Professional Services

Real Estate

Technology

Entertainment

Manufacturing

Retail

Healthcare

Education

Non-Profit

Media

Consulting

Legal Services

Government

Hospitality

Relevant Teams

Human Resources

Legal

Executive Office

Administration

Corporate Services

Board Secretariat

Office Management

Operations

Relevant Roles

Personal Assistant

Executive Assistant

Senior Executive Assistant

Administrative Assistant

Executive Personal Assistant

Chief Executive Assistant

Senior Personal Assistant

Corporate Personal Assistant

Private Assistant

Administrative Secretary

Executive Secretary

Office Manager

Management Assistant

Board Support Assistant

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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