Workplace Violence Risk Assessment Template for England and Wales

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Key Requirements PROMPT example:

Workplace Violence Risk Assessment Template

I need a Workplace Violence Risk Assessment Template for our retail chain's late-night stores in Manchester and Birmingham, with particular focus on lone worker safety and cash handling procedures, to be implemented by March 2025.

Document background
The Workplace Violence Risk Assessment Template is a critical document required under English and Welsh health and safety legislation, particularly the Health and Safety at Work etc. Act 1974 and Management of Health and Safety at Work Regulations 1999. It should be used whenever organizations need to assess the risk of violence to their workforce, whether from internal or external sources. The template helps organizations systematically identify potential risks, evaluate their severity, and implement appropriate control measures. Regular updates are required when circumstances change or at least annually.
Suggested Sections

1. Assessment Information: Basic details including date, assessor name, location, and review date

2. Hazard Identification: List of potential workplace violence scenarios and triggers

3. Risk Evaluation: Assessment of likelihood and severity of identified risks

4. Control Measures: Existing and proposed measures to mitigate identified risks

5. Action Plan: Specific steps to implement additional control measures

6. Review Process: Timeline and triggers for assessment review

Optional Sections

1. Industry-Specific Risks: Additional risks specific to certain industries (e.g., retail, healthcare). Use when operating in high-risk sectors.

2. Lone Worker Assessment: Specific considerations for employees working alone. Use when organization employs lone workers.

3. Public Interface Assessment: Specific risks related to public-facing roles. Use for customer-facing operations.

Suggested Schedules

1. Incident Report Form: Template for recording violent incidents

2. Emergency Contact List: Key contacts for emergency response

3. Training Records: Documentation of staff violence prevention training

4. Risk Matrix: Tool for calculating risk levels

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Industries

Health and Safety at Work etc. Act 1974 (HSWA): Primary legislation establishing general duties of employers to ensure health, safety, and welfare of employees, including Section 2 obligations regarding risk assessments

Management of Health and Safety at Work Regulations 1999: Details specific requirements for risk assessments, including Regulation 3 on suitable and sufficient risk assessments and requirements for preventive and protective measures

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR): Establishes requirements for reporting violent incidents resulting in injury and related recording requirements

Protection from Harassment Act 1997: Addresses workplace harassment considerations and provides legal protections against stalking

Corporate Manslaughter and Corporate Homicide Act 2007: Outlines serious consequences of inadequate risk management in cases resulting in death

Equality Act 2010: Provides protection against discrimination-based violence and establishes duty to protect vulnerable groups

Safety Representatives and Safety Committees Regulations 1977: Sets out consultation requirements with employees regarding workplace safety matters

Human Rights Act 1998: Incorporates fundamental rights including right to life (Article 2) and right to be free from degrading treatment (Article 3)

HSE Violence at Work Guidelines: Regulatory guidance from Health and Safety Executive providing specific direction on workplace violence prevention and management

ACAS Guidelines on Workplace Violence: Advisory guidance providing best practices for preventing and managing workplace violence

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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