Travel Risk Assessment Template for England and Wales

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Key Requirements PROMPT example:

Travel Risk Assessment Template

I need a Travel Risk Assessment Template for our company's upcoming expansion into Southeast Asian markets in March 2025, focusing particularly on medical facilities and security considerations for our sales team traveling to remote areas.

Document background
The Travel Risk Assessment Template is designed to help organizations comply with UK health and safety legislation while protecting their traveling employees. It supports duty of care obligations under English and Welsh law by providing a structured approach to identifying and managing travel-related risks. The template includes sections for risk identification, evaluation, and control measures, ensuring comprehensive coverage of potential hazards. It's particularly crucial for international travel and high-risk destinations, where organizations need to demonstrate thorough risk management practices.
Suggested Sections

1. Assessment Details: Basic information including date, assessor, and scope of the risk assessment

2. Journey Information: Detailed information about destination, dates, purpose, and travel arrangements

3. Risk Identification: Systematic listing and analysis of potential hazards and risks associated with the travel

4. Risk Evaluation: Assessment of likelihood and severity of identified risks using standardized metrics

5. Control Measures: Specific actions and procedures to mitigate identified risks

6. Emergency Procedures: Detailed response plans and protocols for potential emergency situations

Optional Sections

1. Health Assessment: Medical considerations and requirements, recommended for travel to high-risk destinations or areas with specific health concerns

2. Security Assessment: Detailed security analysis and protocols, recommended for travel to politically unstable regions or high-risk areas

3. Cultural Considerations: Cultural awareness requirements and guidelines, recommended for international travel where cultural differences may impact safety or business operations

Suggested Schedules

1. Emergency Contact Information: Comprehensive list of emergency contacts including local authorities, embassy details, and company emergency contacts

2. Risk Assessment Matrix: Standard risk assessment scoring matrix used for evaluating and categorizing risks

3. Country-Specific Information: Detailed information about destination countries including local laws, customs, and specific risk factors

4. Medical Resources Guide: Detailed list of medical facilities, resources, and emergency medical procedures at destination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Health and Safety at Work etc. Act 1974: Primary legislation establishing the legal framework for workplace health and safety in the UK, requiring employers to ensure employees' safety during work-related travel

Management of Health and Safety at Work Regulations 1999: Requires employers to assess risks to employees, including those traveling for work, and implement appropriate preventive measures

Corporate Manslaughter and Corporate Homicide Act 2007: Establishes criminal liability for organizations whose serious management failures result in a death, including during work-related travel

Package Travel and Linked Travel Arrangements Regulations 2018: Governs the provision of package travel arrangements and establishes requirements for travel organizers and retailers

The Travel (Listings) Regulations 2018: Provides framework for travel listings and related requirements in the UK post-Brexit

UK General Data Protection Regulation: Regulates the processing of personal data, including traveler information, ensuring privacy and security in data handling

Data Protection Act 2018: Implements and supplements the UK GDPR, providing specific requirements for personal data processing in the UK context

Equality Act 2010: Ensures that risk assessments and travel arrangements do not discriminate against protected characteristics

Employers' Liability (Compulsory Insurance) Act 1969: Requires employers to maintain insurance to cover employee injuries and illnesses, including during work-related travel

BS ISO 31030:2021: International standard providing guidance on travel risk management, including risk assessment and mitigation strategies

Common Law Duty of Care: Legal obligation requiring employers to take reasonable care to avoid acts or omissions that could harm employees during travel

FCDO Travel Advice Guidelines: Official UK government travel advisories that must be considered when assessing travel risks to different destinations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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