Desk Risk Assessment Template for England and Wales

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Key Requirements PROMPT example:

Desk Risk Assessment Template

I need a Desk Risk Assessment Template for our new hybrid working policy that covers both office and home workstations, to be implemented across our 200-person tech company by March 2025.

Document background
The Desk Risk Assessment Template is designed to help organizations in England and Wales comply with their legal obligations under workplace health and safety legislation. It provides a systematic approach to evaluating desk-based workstations, identifying potential risks, and implementing appropriate control measures. The template is particularly important given the increasing prevalence of desk-based work and the need to prevent musculoskeletal disorders and other workplace injuries. It should be used when setting up new workstations, making significant changes to existing ones, or as part of regular health and safety reviews.
Suggested Sections

1. Assessment Information: Basic details including date, assessor, location, and worker details

2. Workstation Configuration: Details of physical setup including screen, keyboard, chair, and desk measurements

3. Environmental Factors: Assessment of lighting, noise, temperature, and ventilation

4. Identified Hazards: List of potential risks and current risk levels

5. Control Measures: Existing and recommended measures to mitigate risks

Optional Sections

1. Special Requirements: Additional assessment criteria for employees with specific needs or disabilities requiring reasonable adjustments

2. Remote Working Assessment: Additional considerations and assessment criteria for home working arrangements

Suggested Schedules

1. DSE Workstation Checklist: Detailed checklist based on HSE guidance for Display Screen Equipment assessment

2. Equipment Specifications: Detailed specifications of recommended equipment and adjustments

3. Review Schedule: Timeline and criteria for reassessment and monitoring

4. Employee Declaration: Form for employee acknowledgment of assessment and agreed actions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Health and Safety at Work etc. Act 1974 (HSWA): The overarching framework for workplace health and safety legislation in England and Wales. Establishes general duties of employers to ensure employee safety and well-being in the workplace.

Management of Health and Safety at Work Regulations 1999: Detailed regulations that specify requirements for workplace risk assessments and the implementation of preventive and protective measures to ensure workplace safety.

Display Screen Equipment Regulations 1992 (amended 2002): Specific legislation governing workstations with screens, including requirements for DSE workstation assessments, mandatory work breaks, and provision of eye tests for employees.

Workplace (Health, Safety and Welfare) Regulations 1992: Regulations setting standards for the workplace environment, including requirements for adequate lighting, ventilation, and workspace arrangements.

The Equality Act 2010: Legislation requiring consideration of reasonable adjustments for disabled employees and preventing discrimination in workplace arrangements and assessments.

RIDDOR 2013: Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013, establishing requirements for reporting and recording workplace incidents and injuries.

Health and Safety (Display Screen Equipment) Regulations 1992: Detailed guidance and requirements specifically focused on computer workstation setup and safety arrangements.

HSE Risk Assessment Guidance: Official Health and Safety Executive guidance documents providing detailed information on conducting workplace risk assessments.

HSE DSE Workstation Checklist: Official Health and Safety Executive checklist and guidance for assessing display screen equipment workstations.

ACAS Workplace Guidance: Advisory, Conciliation and Arbitration Service guidance providing additional recommendations for workplace arrangements and risk assessments.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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