Desk Risk Assessment for Australia

Desk Risk Assessment Template for Australia

An Australian-compliant template designed for conducting systematic risk assessments of desk-based workstations and associated work environments. This document aligns with Work Health and Safety (WHS) legislation and regulations in Australia, providing a structured approach to identifying, assessing, and controlling risks associated with desk-based work. The template incorporates ergonomic principles, environmental factors, and control measures specific to office environments, enabling organizations to meet their duty of care obligations under Australian WHS laws.

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What is a Desk Risk Assessment?

The Desk Risk Assessment Template has been developed to assist Australian organizations in meeting their obligations under the Work Health and Safety Act 2011 and associated regulations. This template should be used when setting up new workstations, during regular workplace assessments, when changes are made to existing workstations, or when an employee reports discomfort or concerns. The document includes comprehensive sections for hazard identification, risk evaluation, control measures, and action planning, specifically tailored for desk-based work environments. It incorporates current Australian safety standards and best practices for office ergonomics and workplace safety, making it suitable for both initial assessments and periodic reviews.

What sections should be included in a Desk Risk Assessment?

1. Assessment Information: Basic details including date, assessor name, location, and workspace being assessed

2. Hazard Identification: Systematic listing of potential hazards associated with desk-based work

3. Risk Assessment Matrix: Standard risk evaluation framework showing likelihood and consequence ratings

4. Current Control Measures: Existing measures in place to control identified risks

5. Risk Rating: Assessment of risk levels considering current control measures

6. Additional Control Measures Required: New or enhanced controls needed to reduce risks to acceptable levels

7. Action Plan: Specific actions, responsibilities, and timeframes for implementing additional controls

8. Review and Sign-off: Approval section including review date and authorized signatures

What sections are optional to include in a Desk Risk Assessment?

1. Equipment Assessment: Detailed evaluation of specific equipment used at the workstation, used when assessing specialized setups

2. Environmental Factors: Assessment of lighting, noise, temperature, and ventilation, included for comprehensive environmental reviews

3. Remote Work Considerations: Additional factors for assessing home office or remote working arrangements

4. Special Needs Assessment: Additional considerations for workers with specific requirements or medical conditions

5. Historical Incident Review: Review of past incidents or issues related to the workspace, included when there's relevant history

What schedules should be included in a Desk Risk Assessment?

1. Appendix A: Ergonomic Checklist: Detailed checklist for ergonomic assessment of workstation setup

2. Appendix B: Risk Matrix Guidelines: Detailed explanation of risk ratings and how to apply them

3. Appendix C: Control Measure Examples: Reference list of common control measures for typical desk-related hazards

4. Appendix D: Workplace Setup Diagram: Visual guide for proper desk and equipment setup

5. Appendix E: Emergency Procedures: Quick reference guide for emergency responses related to identified risks

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Sector

Cost

Free to use

Relevant legal definitions

Clauses

General Information
Risk Identification
Hazard Assessment
Control Measures
Ergonomic Requirements
Equipment Standards
Workplace Environment
Implementation Requirements
Review and Monitoring
Emergency Procedures
Training Requirements
Reporting Obligations
Documentation Requirements
Consultation Process
Compliance Requirements
Assessment Methodology
Action Planning
Responsibilities
Sign-off and Approval

Relevant Industries

Professional Services

Financial Services

Technology

Government

Education

Healthcare Administration

Legal Services

Insurance

Telecommunications

Media and Entertainment

Real Estate

Non-profit Organizations

Manufacturing (office staff)

Retail (administrative functions)

Construction (office staff)

Relevant Teams

Work Health and Safety

Human Resources

Facilities Management

Operations

Risk Management

Compliance

Administrative Services

Occupational Health

Employee Relations

Relevant Roles

WHS Manager

Occupational Health and Safety Officer

Risk Assessment Officer

Facility Manager

Human Resources Manager

Office Manager

Department Supervisor

Ergonomics Specialist

WHS Consultant

Operations Manager

Compliance Officer

Health and Safety Representative

Administrative Manager

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What is a Desk Risk Assessment?

What sections should be included in a Desk Risk Assessment?

What sections are optional to include in a Desk Risk Assessment?

What schedules should be included in a Desk Risk Assessment?

Authors

Alex Denne

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