A Termination Due To Health Reasons Letter is used when an employer needs to end employment due to an employee's ongoing health condition that prevents them from fulfilling their role, even with reasonable adjustments. Under English and Welsh law, this document must demonstrate compliance with disability discrimination legislation and show that all alternatives have been considered. The letter should document previous discussions, medical evidence considered, and detail the support provided before reaching this decision. It must include specific information about notice periods, final payments, and continuing obligations while maintaining sensitivity to the employee's situation.
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1. Letter Header: Company details, date, and employee's contact information
2. Reference to Previous Communications: Mention of previous discussions, meetings, or correspondence about health issues
3. Statement of Decision: Clear statement of termination decision and effective date
4. Medical Evidence Reference: Reference to medical reports or occupational health assessments
5. Notice Period Details: Information about notice period and final working day
6. Final Payment Information: Details of final salary, outstanding holiday pay, and other entitlements
1. Appeal Rights: Information about right to appeal, when company policy allows this
2. Reference Offer: Statement about providing future employment references
3. Return of Company Property: Instructions for returning company equipment, if applicable
1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and other entitlements
2. Medical Evidence Summary: Summary of relevant medical reports (if appropriate to include)
3. Company Benefits Summary: Details of any continuing benefits or benefit termination dates
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