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Internship Termination Letter

Internship Termination Letter Template for Austria

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Key Requirements PROMPT example:

Internship Termination Letter

"I need an Internship Termination Letter for a software development intern who is leaving early to accept a full-time position elsewhere, with the termination effective March 15, 2025; the letter should include a positive reference offer and maintain good relations for potential future opportunities."

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Document background
The Internship Termination Letter is a crucial document used in Austrian business practice to formally end an internship relationship. It must comply with Austrian labor law requirements, including the ABGB (Austrian Civil Code) and specific regulations regarding internship relationships. This document is essential when concluding either mandatory internships (Pflichtpraktikum) or voluntary internships (freiwilliges Praktikum). The letter should include specific termination details, final arrangements, and any continuing obligations, while ensuring all social insurance and documentation requirements under Austrian law are met. It serves as official documentation of the internship's conclusion and protects both parties by clearly stating the terms of separation.
Suggested Sections

1. Header Information: Company letterhead, date, and full contact details of both the company and the intern

2. Subject Line: Clear indication that this is an internship termination letter (Praktikumsbeendigung)

3. Salutation: Formal greeting to the intern

4. Termination Statement: Clear statement confirming the termination of the internship, including the effective end date

5. Reason for Termination: Brief, neutral statement of the reason for termination (if applicable)

6. Final Arrangements: Information about the last working day, return of company property, and final payment details

7. Acknowledgment Request: Request for the intern to acknowledge receipt and acceptance of the termination

8. Closing: Professional closing statement, space for signatures, and company stamp

Optional Sections

1. Reference Offer: Optional offer to provide a reference letter or internship certificate, included when the internship ended on good terms

2. Non-Disclosure Reminder: Reminder of continuing confidentiality obligations, included if the intern had access to sensitive information

3. Future Opportunities: Statement about potential future opportunities, included when the company wishes to maintain a positive relationship

4. Insurance Information: Details about insurance coverage termination, included for paid internships with insurance benefits

5. Educational Institution Notice: Section regarding notification to educational institution, included for mandatory internships (Pflichtpraktikum)

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of any final payments, including outstanding salary, holiday pay, or allowances

2. Company Property Checklist: List of company items to be returned (access cards, equipment, etc.)

3. Internship Certificate: Official certificate confirming the completion of the internship, duration, and main responsibilities

4. Acknowledgment Form: Form for the intern to sign acknowledging receipt and acceptance of the termination letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant legal definitions
Employer (Arbeitgeber)
Intern (Praktikant)
Internship Period (Praktikumszeitraum)
Effective Date (Wirksamkeitsdatum)
Last Working Day (Letzter Arbeitstag)
Company Property (Firmeneigentum)
Confidential Information (Vertrauliche Informationen)
Final Payment (Abschlusszahlung)
Notice Period (Kündigungsfrist)
Internship Certificate (Praktikumszeugnis)
Educational Institution (Bildungseinrichtung)
Mandatory Internship (Pflichtpraktikum)
Voluntary Internship (Freiwilliges Praktikum)
Works Council (Betriebsrat)
Company Premises (Firmengelände)
Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Hospitality

Professional Services

Media and Entertainment

Non-Profit

Public Sector

Construction

Agriculture

Telecommunications

Energy and Utilities

Relevant Teams

Human Resources

Legal

Administration

Compliance

Operations

Training and Development

Talent Management

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

HR Administrator

Department Manager

Internship Coordinator

HR Business Partner

Training Manager

Recruitment Manager

Compliance Officer

Administrative Manager

Operations Manager

Industries
ABGB (Austrian Civil Code): Contains fundamental provisions regarding contractual relationships and general employment law principles that also apply to internships
AngG (Salaried Employees Act): Applies to voluntary internships that qualify as employment relationships, covering termination requirements and notice periods
AVRAG (Employment Contract Law Adaptation Act): Contains provisions regarding documentation requirements for employment termination and settlement certificates
BAG (Vocational Training Act): Relevant for internships that are part of vocational training programs, defining specific termination requirements
ASVG (General Social Insurance Act): Governs social insurance aspects of internship termination and final documentation requirements
ArbVG (Labor Constitution Act): May be relevant if the intern is represented by works council, affecting consultation requirements for termination
GlBG (Equal Treatment Act): Ensures termination is not based on discriminatory grounds and follows equal treatment principles
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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