Employee Release Letter Template for Austria

The Employee Release Letter is a crucial document in Austrian employment law, used when an employment relationship is terminated for any reason (resignation, mutual agreement, or dismissal). The document serves as official confirmation of the employment's end and must comply with specific requirements under Austrian labor law, particularly the Employment Contract Law Adaptation Act (AVRAG) and the Salaried Employees Act. It typically includes details about the employment period, final settlements, outstanding obligations, and property return requirements. The letter is essential for both legal compliance and the employee's future career prospects, as it often serves as an official employment record. In the Austrian context, these letters must maintain a neutral tone and include specific statutory information while adhering to data protection requirements under the Austrian Data Protection Act (DSG).

1. Company Letterhead and Date: Official company letterhead including full legal company name, address, and date of issuance

2. Employee Information: Full name and address of the employee, employee ID if applicable

3. Subject Line: Clear indication that this is a release/termination letter (Dienstzeugnis/Arbeitszeugnis)

4. Confirmation of Employment Period: Precise dates of employment commencement and termination

5. Position and Duties: Description of the employee's role and main responsibilities

6. Reason for Termination: If mutually agreed, state the reason; otherwise, keep neutral as per Austrian practice

7. Final Settlement Information: Details of final salary, outstanding vacation days, and other compensation

8. Return of Company Property: List of company property to be returned

9. Reference to Confidentiality: Reminder of ongoing confidentiality obligations

10. Closing and Signatures: Formal closing, date, and authorized signature(s)