Employee Release Letter Template for Indonesia

The Employee Release Letter is a crucial document in Indonesian employment practice, required when an employee voluntarily resigns from their position and needs formal clearance from their employer. It serves multiple purposes under Indonesian labor law, including documenting the formal acceptance of resignation, confirming the completion of handover procedures, and establishing the final settlement of employment-related obligations. This document is particularly important in the Indonesian context as it provides legal protection for both employers and employees, ensuring compliance with Law No. 13 of 2003 on Manpower and related regulations. The letter typically includes details about final payments, returned company property, and any continuing obligations such as confidentiality requirements. It's essential for proper employment termination documentation and may be required for future employment verification or legal purposes.

1. Company Letterhead: Official company letterhead including company name, address, and registration details

2. Reference Number: Unique letter reference number following company convention

3. Date: Date of letter issuance

4. Employee Details: Full name, employee ID, position, and department of the resigning employee

5. Resignation Acknowledgment: Formal acknowledgment of the employee's resignation letter and its effective date

6. Clearance Confirmation: Confirmation that all company properties have been returned and pending tasks have been properly handed over

7. Final Settlement Statement: Statement regarding the settlement of final payments, including salary, unused leave, and other entitlements

8. Release Declaration: Statement releasing both parties from further employment obligations

9. Appreciation Statement: Expression of gratitude for the employee's service

10. Authorization: Signature block for authorized company representative with name and title