Employment Statement Letter Template for Philippines

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Key Requirements PROMPT example:

Employment Statement Letter

"I need an Employment Statement Letter for a senior software developer position in our Manila tech startup, including remote work provisions and stock option benefits, with employment starting March 1, 2025."

Document background
The Employment Statement Letter is a crucial document in Philippine employment relations, required under the Labor Code of the Philippines and related DOLE regulations. It serves as an official written statement of employment terms and conditions, typically issued upon the commencement of employment or when formalizing existing employment relationships. This document is essential for establishing clear expectations and legal compliance in the Philippine jurisdiction, where written documentation of employment terms is mandated by law. The letter should incorporate all mandatory benefits and protections required under Philippine labor laws, including social security, healthcare, and other statutory benefits. It's particularly important for maintaining transparent employer-employee relationships and providing a reference point for both parties regarding their rights and obligations under Philippine employment law.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with complete contact details and date of issuance

2. Employee Information: Complete name and address of the employee

3. Position and Employment Status: Job title, employment classification (regular, probationary, project-based, etc.), and department/unit

4. Commencement Date: Start date of employment and duration if applicable

5. Compensation Details: Basic salary, payment schedule, and method of payment

6. Working Hours and Location: Regular working hours, work schedule, and primary place of work

7. Benefits: Mandatory benefits (SSS, PhilHealth, Pag-IBIG) and company-specific benefits

8. Leave Entitlements: Vacation leave, sick leave, and other leave entitlements

9. Probationary Period: Duration and terms of probationary period if applicable

10. Reporting Structure: Immediate supervisor or reporting relationship

11. Acknowledgment and Acceptance: Space for employee signature and date of acceptance

Optional Sections

1. Confidentiality Clause: Include when employee will have access to sensitive information

2. Non-Compete Clause: Include for senior positions or roles with access to trade secrets

3. Relocation Terms: Include if position requires relocation or possibility of transfer

4. Commission Structure: Include for sales positions or roles with variable compensation

5. Overtime Policy: Include when regular overtime is expected or for positions eligible for overtime

6. Remote Work Provisions: Include if position allows for remote work arrangements

7. Performance Review Schedule: Include when specific performance review cycles are established

8. Training Requirements: Include when specific training or certifications are required for the role

Suggested Schedules

1. Schedule A - Job Description: Detailed description of roles, responsibilities, and key performance indicators

2. Schedule B - Benefits Package: Detailed breakdown of all company benefits and eligibility criteria

3. Schedule C - Company Policies: Key company policies that are specifically relevant to the position

4. Schedule D - Variable Pay Structure: Detailed explanation of bonus schemes, commission structures, or other variable pay elements

5. Appendix 1 - Required Government Forms: List of government-mandated forms to be completed (SSS, PhilHealth, etc.)

6. Appendix 2 - Code of Conduct: Company's code of conduct and ethical guidelines

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Banking and Finance

Information Technology

Manufacturing

Retail

Healthcare

Education

Business Process Outsourcing

Construction

Hospitality

Transportation and Logistics

Agriculture

Mining

Real Estate

Telecommunications

Energy and Utilities

Professional Services

Media and Entertainment

Non-Profit Organizations

Government Contractors

Export Industries

Relevant Teams

Human Resources

Legal

Operations

Finance

Information Technology

Sales

Marketing

Administration

Research and Development

Customer Service

Quality Assurance

Production

Business Development

Corporate Communications

Procurement

Compliance

Relevant Roles

Chief Executive Officer

Department Manager

Software Engineer

Administrative Assistant

Human Resources Manager

Sales Representative

Production Supervisor

Financial Analyst

Customer Service Representative

Project Manager

Marketing Coordinator

Operations Director

Research Analyst

Business Development Manager

Technical Support Specialist

Account Executive

Quality Assurance Officer

Executive Assistant

Data Analyst

General Manager

Industries
Labor Code of the Philippines (Presidential Decree No. 442): The primary legislation governing employment relationships in the Philippines, covering terms and conditions of employment, benefits, and worker rights
Republic Act No. 11313 (Safe Spaces Act): Defines and penalizes gender-based sexual harassment in workplaces, educational institutions, and training institutions
Republic Act No. 10173 (Data Privacy Act of 2012): Regulates the collection, handling, and protection of personal information, relevant for employee data in employment documents
Republic Act No. 8282 (Social Security Law): Mandates social security coverage and benefits for employees, which must be referenced in employment documentation
Republic Act No. 7875 (National Health Insurance Act): Requires PhilHealth coverage for employees, which should be mentioned in employment documentation
Republic Act No. 11223 (Universal Health Care Act): Ensures all Filipino citizens have access to healthcare, including employed individuals
DOLE Department Order No. 174-17: Provides guidelines on employment arrangements and employer-employee relationships
Republic Act No. 11058 (Occupational Safety and Health Standards): Sets standards for workplace safety and health that should be acknowledged in employment documentation
Republic Act No. 7877 (Anti-Sexual Harassment Act): Prohibits sexual harassment in employment environments, which should be referenced in employment documentation
Tax Code of the Philippines: Governs taxation of employment income and benefits, which must be considered in employment terms
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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