The Privacy Statement And Consent Form is a crucial document required under the Philippines Data Privacy Act of 2012 for organizations collecting and processing personal data. This document should be used whenever an organization collects personal information from individuals, whether they are customers, employees, students, patients, or other stakeholders. It serves as both an informative statement detailing how personal data will be handled and a legal record of consent from the data subject. The document must include specific elements required by Philippine law, such as the purposes of processing, data subject rights, security measures, and retention periods. Organizations should customize this template based on their specific data processing activities while ensuring compliance with the Data Privacy Act and relevant regulations from the National Privacy Commission.
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1. Introduction: Overview of the document's purpose and the organization collecting the data
2. Scope: Defines who the privacy statement applies to and what activities it covers
3. Definitions: Key terms used in the document, aligned with definitions from the Data Privacy Act
4. Types of Personal Data Collected: Detailed list of personal and sensitive personal information being collected
5. Purposes of Collection and Processing: Specific purposes for which the personal data will be collected and processed
6. Legal Basis for Processing: Legal grounds under the Data Privacy Act for processing personal information
7. Data Subject Rights: Enumeration and explanation of all rights under the Data Privacy Act
8. Data Protection Measures: Security measures implemented to protect personal data
9. Data Retention Period: How long the data will be kept and criteria for determining retention periods
10. Data Sharing and Disclosure: Information about third parties who may receive the data and purposes for sharing
11. Consent Declaration: Explicit consent statement and signature section
12. Contact Information: Details of the Data Protection Officer and how to raise concerns or exercise rights
1. International Data Transfers: Required if personal data will be transferred outside the Philippines
2. Automated Decision Making: Required if the organization uses automated processing to make decisions about individuals
3. Cookies and Tracking Technologies: Required for online services that use cookies or similar technologies
4. Special Categories of Data: Required when collecting sensitive personal information as defined in the Data Privacy Act
5. Children's Privacy: Required when services may involve collecting data from minors
6. Marketing Communications: Required if personal data will be used for marketing purposes
7. CCTV Monitoring: Required if premises are monitored by surveillance cameras
1. Schedule A - Categories of Personal Data: Detailed breakdown of all personal data categories collected and processed
2. Schedule B - Third Party Recipients: List of third parties with whom data may be shared and their purposes
3. Schedule C - Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data
4. Schedule D - Data Retention Schedule: Specific retention periods for different categories of personal data
5. Appendix 1 - Data Subject Request Form: Template form for data subjects to exercise their rights
6. Appendix 2 - Privacy Impact Assessment Summary: Summary of privacy impact assessment results if applicable
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