Certification Statement Template for United States

A Certification Statement is a formal written declaration where someone confirms specific facts or claims are true, often used in Filipino government agencies, banks, and businesses. It carries legal weight under Philippine law and serves as an official record that the person signing takes responsibility for the information's accuracy.

Common uses include certifying employment status, income levels, or business ownership when dealing with regulatory bodies like the SEC or BIR. Making false statements in these documents can lead to penalties under Philippine law, which makes them important tools for maintaining accountability in both public and private sectors.

Use a Certification Statement when you need to formally verify facts for Filipino government agencies, banks, or business partners. Common scenarios include confirming an employee's length of service for visa applications, declaring business ownership details to the SEC, or validating income levels for loan applications with local banks.

These statements prove especially valuable during regulatory audits, tax investigations, or when dealing with the BIR. Many Philippine agencies require certified declarations for official transactions, particularly when submitting documents to courts, processing government permits, or handling corporate compliance matters where accuracy and accountability are crucial.

• Employment Certification: Most common type, used to verify job status, salary, and tenure details for visa applications or bank loans
• Financial Certification: Confirms income levels, account balances, or financial obligations for credit applications or regulatory compliance
• Corporate Certification: Documents business ownership, board resolutions, or shareholding information for SEC filings
• Educational Certification: Verifies academic credentials, enrollment status, or graduation details for schools and universities
• Barangay Certification: Local government statements confirming residency, good moral character, or business operations within the community

• Company Officers: CEOs, CFOs, and corporate secretaries who sign Certification Statements to verify business information for regulatory filings
• HR Managers: Issue employment certifications for staff visa applications, loan processing, or government requirements
• Government Agencies: BIR, SEC, and DTI officials who require and process certified statements for regulatory compliance
• Financial Institutions: Banks and lending companies that request certification statements from clients for loan applications
• Licensed Professionals: CPAs, lawyers, and notaries who verify and authenticate certification statements for legal validity

• Basic Details: Gather full names, addresses, and roles of all parties involved in the certification
• Subject Matter: Identify specific facts, figures, or circumstances being certified with exact dates and details
• Supporting Documents: Collect relevant records, receipts, or official papers that verify your statements
• Format Requirements: Check if the receiving agency needs specific layouts or official forms
• Verification Process: Plan for notarization if required by Philippine law or the receiving organization
• Digital Platform: Use our document generator to ensure all legally required elements are included correctly

• Title and Purpose: Clear heading stating "Certification Statement" and its specific purpose
• Declarant Details: Full legal name, position, and contact information of the person making the certification
• Subject Matter: Detailed description of facts being certified, with specific dates and circumstances
• Legal Authority: Reference to relevant Philippine laws or regulations governing the certification
• Sworn Statement: Standard phrase affirming the truth of all statements under penalty of perjury
• Signature Block: Space for signature, date, and government ID details of the certifying party
• Notarial Section: Required format for notary acknowledgment under Philippine law

A Certification Statement differs significantly from a Disclosure Statement in both purpose and legal weight under Philippine law. While both documents involve formal declarations, they serve distinct functions in business and legal contexts.

• Primary Purpose: Certification Statements affirm specific facts as true under penalty of perjury, while Disclosure Statements reveal information without necessarily vouching for its absolute truth
• Legal Consequences: Making false claims in a Certification Statement can lead to criminal charges, whereas Disclosure Statement inaccuracies typically result in civil penalties
• Verification Requirements: Certification Statements often need notarization in the Philippines, while Disclosure Statements usually don't require this extra step
• Usage Context: Certification Statements are commonly used for government filings and official records, whereas Disclosure Statements are more common in business transactions and financial dealings