Certification Statement Template for Singapore

A Certification Statement is a formal declaration that confirms specific facts, claims, or compliance requirements are true and accurate. In Singapore's business and legal landscape, these statements play a crucial role when companies need to verify information for regulators, business partners, or government agencies.

Common uses include confirming financial records for ACRA filings, verifying workplace safety standards under MOM guidelines, or attesting to the accuracy of submissions to SGX. The person signing takes legal responsibility for the statement's truth, making it a serious document that can carry penalties under Singapore law if found to be false or misleading.

Use a Certification Statement when your organization needs to formally verify important facts or compliance status to external parties in Singapore. Common triggers include submitting annual reports to ACRA, confirming ESG compliance to SGX, or declaring workplace safety standards to MOM regulators.

These statements prove especially valuable during audits, due diligence reviews, or when applying for government licenses and permits. They help protect your organization by creating a clear record of who verified what information and when. Many Singapore regulatory frameworks specifically require certification statements at key checkpoints, such as financial year-end reporting or major corporate transactions.

• Basic Financial Certification: Used for standard ACRA filings and financial statements, confirming accuracy of company accounts and financial records
• Regulatory Compliance Statement: Verifies adherence to specific MOM, SGX, or industry-specific requirements
• Director's Certification: Personal declarations by board members about company governance and compliance matters
• Professional Services Statement: Used by experts like auditors or engineers to certify technical assessments or professional opinions
• Transaction-Specific Certification: Confirms key facts during major corporate events like mergers, acquisitions, or capital raising

• Company Directors: Sign and take legal responsibility for Certification Statements about corporate governance, financial health, and regulatory compliance
• Corporate Secretaries: Draft and manage certification processes, ensure proper documentation for ACRA submissions
• External Auditors: Review and verify statements related to financial audits, provide independent certification of accounts
• Regulatory Bodies: Receive and assess statements as part of their oversight duties (MAS, ACRA, SGX)
• Department Heads: Prepare specialized certifications for their areas (HR, Operations, Finance) when required by law or policy

• Identify Purpose: Determine which regulatory requirement or business need your Certification Statement addresses
• Gather Evidence: Collect supporting documents, data, or reports that verify your statements
• Draft Statement: Use our platform's templates to ensure legally compliant wording for Singapore requirements
• Check Authority: Confirm the signatory has proper authorization to make the certification
• Review Accuracy: Verify all facts and claims against source documents
• Document Storage: Keep copies of supporting evidence and final statement in secure corporate records

• Title and Date: Clear identification as a Certification Statement with execution date
• Declarant Details: Full name, position, and organization of the person making the certification
• Subject Matter: Specific facts, compliance requirements, or circumstances being certified
• Verification Statement: Express confirmation that all stated information is true and accurate
• Legal References: Citations of relevant Singapore regulations or statutory requirements
• Signature Block: Space for authorized signatory, witness details, and company seal if required
• Governing Law: Clear statement that Singapore law governs the certification

A Certification Statement differs significantly from a Confirmation Statement in several key aspects, though both serve verification purposes in Singapore's legal framework. While a Certification Statement provides a formal declaration of specific facts or compliance matters under penalty of law, a Confirmation Statement typically focuses on validating existing company information filed with ACRA.

• Legal Weight: Certification Statements carry direct legal liability for false statements, while Confirmation Statements primarily serve as annual administrative updates
• Scope: Certification Statements can cover any subject matter requiring formal verification, whereas Confirmation Statements specifically address corporate registry details
• Timing: Certification Statements are issued as needed for specific purposes, while Confirmation Statements must be filed annually with ACRA
• Content Detail: Certification Statements often require detailed supporting evidence, but Confirmation Statements usually involve checking and updating existing information