Certification Statement Template for India

A Certification Statement is a formal written declaration where you confirm specific facts or claims are true under penalty of law. In India, these statements play a crucial role in regulatory compliance, particularly when dealing with government agencies like SEBI, ROC, or tax authorities.

Companies and individuals use these statements to verify everything from financial records and statutory compliance to educational qualifications. The key difference from a regular declaration is that making false claims in a Certification Statement can lead to serious legal consequences under various Indian penal codes, including fines and potential imprisonment.

Use a Certification Statement when you need to formally verify important facts for Indian authorities or business partners. Common situations include confirming financial statements for SEBI filings, declaring compliance with Companies Act requirements, or validating professional credentials for government tenders.

This document becomes essential during corporate governance audits, merger due diligence, and regulatory investigations. Banks often require Certification Statements for large loans, while government departments need them for contract bidding. Remember: these statements carry legal weight under Indian law, so they're particularly valuable when accuracy and accountability are crucial for building trust or meeting compliance requirements.

• Financial Compliance Statements: Used for verifying financial data and accounting practices to regulators like SEBI and ROC
• Professional Qualification Statements: Confirms educational credentials, licenses, and professional certifications
• Corporate Governance Statements: Documents compliance with Companies Act requirements and board-level declarations
• Technical Compliance Statements: Verifies adherence to industry standards, especially in IT, manufacturing, and infrastructure projects
• Export-Import Certifications: Confirms details about goods, origin, and compliance with international trade requirements

• Company Directors: Sign and submit Certification Statements for annual compliance reports, financial declarations, and corporate governance matters
• Chartered Accountants: Prepare and verify statements related to financial audits, tax compliance, and statutory reporting
• Compliance Officers: Draft and maintain statements for regulatory submissions to SEBI, RBI, and other authorities
• Legal Counsel: Review and validate statements for legal accuracy and enforceability under Indian law
• Government Agencies: Receive and process these statements as part of their regulatory oversight functions

• Identify Purpose: Determine the specific regulatory requirement or business need driving your Certification Statement
• Gather Facts: Collect all relevant documents, data, and supporting evidence that validate your statements
• Verify Authority: Confirm who has the legal power to make these certifications under Indian law
• Draft Content: Use our platform to generate a legally-sound template that includes all mandatory elements
• Review Details: Double-check dates, names, registration numbers, and specific claims for accuracy
• Format Requirements: Ensure proper execution format, including witness signatures and stamp paper if needed

• Declaration Statement: Clear statement of facts being certified, with specific details and dates
• Legal Identity: Full name, designation, and organization details of the person making the certification
• Authority Clause: Statement confirming the certifier's legal authority to make these declarations
• Verification Method: Description of how the certified information was verified or obtained
• Penalty Clause: Acknowledgment of legal consequences for false statements under Indian law
• Execution Block: Signature, date, company seal (if applicable), and witness details
• Supporting References: Citations of relevant laws, regulations, or corporate policies

A Certification Statement differs significantly from a Disclosure Statement in both purpose and legal implications. While both documents involve formal declarations, they serve distinct functions in Indian legal practice.

• Legal Weight: Certification Statements carry direct legal penalties for false information, while Disclosure Statements primarily focus on transparency without immediate punitive consequences
• Verification Requirements: Certification Statements need supporting evidence and often require professional verification, whereas Disclosure Statements typically rely on good-faith declarations
• Timing and Usage: Certification Statements are usually submitted for specific regulatory compliance or legal proceedings, while Disclosure Statements are ongoing documents used for general information sharing
• Content Structure: Certification Statements contain specific facts with clear accountability measures, whereas Disclosure Statements often cover broader information with less stringent verification requirements