Statement of Information Form Generator for Hong Kong

A Statement of Information Form helps Hong Kong companies keep their public records current with the Companies Registry. This standard document captures key details about a company's directors, secretary, registered office address, and other essential business information.

Companies must file this form within specified deadlines under the Companies Ordinance, usually when there are changes to company details or annually with their return. It serves as a vital tool for maintaining transparency and helps stakeholders, potential investors, and regulatory bodies access accurate company information through the public register.

File a Statement of Information Form when your Hong Kong company experiences key changes, such as appointing new directors, changing your registered office address, or updating company secretary details. The Companies Registry requires this filing within 15 days of any such change to maintain accurate public records.

Many companies also submit this form alongside their annual return, even without changes, to confirm their information remains current. This proactive approach helps maintain compliance, builds trust with stakeholders, and ensures smooth business operations���especially during due diligence reviews or when opening bank accounts.

• Employee Acknowledgement Form: Used for documenting staff changes, new appointments, and updates to employment-related company information
• Confidentiality Agreement Data Protection: Focused on reporting changes to data protection officers and privacy-related company positions
• Form For Real Estate Purchase Agreement: Specifically tailored for updating registered office locations and property-related company details
• Acknowledgement Statement For Policy: Designed for recording changes to company policies and internal governance structures

• Company Directors: Responsible for reviewing and signing the Statement of Information Form to certify its accuracy
• Company Secretaries: Usually prepare and file the forms, ensuring compliance with deadlines and regulatory requirements
• Legal Advisors: Help verify information accuracy and ensure proper completion of complex changes
• Companies Registry: Receives, processes, and maintains these forms as part of public records
• Stakeholders: Including banks, investors, and business partners who rely on this information for due diligence

• Company Details: Gather current business registration number, registered office address, and incorporation date
• Director Information: Collect full names, ID numbers, and residential addresses of all directors
• Secretary Details: Prepare company secretary's particulars, including professional qualifications
• Change Documentation: Compile board resolutions or meeting minutes authorizing any reported changes
• Digital Platform: Use our system to generate a compliant form, ensuring all mandatory fields are properly completed
• Final Review: Cross-check all information against source documents before submission

• Company Identification: Full legal name, business registration number, and incorporation details
• Director Details: Names, ID numbers, residential addresses, and dates of appointment/cessation
• Secretary Information: Professional qualifications, contact details, and registration numbers
• Registered Office: Complete address and effective date of any changes
• Declaration Section: Certification of accuracy and completeness of information
• Signature Block: Director or company secretary's signature, name, and date
• Supporting Documents: Reference to attached board resolutions or meeting minutes

The Statement of Information Form is often confused with the Confirmation Statement, as both involve reporting company details to the Hong Kong Companies Registry. However, they serve distinct purposes and have different filing requirements.

• Timing and Frequency: Statement of Information Forms are filed within 15 days of specific changes, while Confirmation Statements are annual filings required even without changes
• Scope of Information: Statement forms focus on reporting specific changes to company details, whereas Confirmation Statements provide a comprehensive review of all company information
• Legal Purpose: Statement forms actively update the public record when changes occur, while Confirmation Statements verify the accuracy of existing information
• Processing Requirements: Statement forms typically require supporting documentation for changes, but Confirmation Statements usually don't need additional proof