Statement of Information Form Template for the Netherlands

Submit a Statement of Information Form to the Dutch Chamber of Commerce (KVK) within one week of any significant changes to your business. This includes appointing new directors, changing your company's registered address, opening branch locations, or modifying your core business activities.

Time-sensitive situations also require this form - like when securing business loans, bidding on government contracts, or entering major commercial agreements. Banks and business partners often need verified KVK information, so keeping your details current helps avoid delays in important transactions and maintains your company's legal compliance under Dutch corporate law.

• Training Acknowledgement Statement: Used for documenting employee completion of required business training programs and professional development
• Acknowledgement Statement For Policy: Confirms staff understanding and acceptance of company policies and procedures
• Statement Of Consent: Records formal permission for specific business activities or data processing under Dutch privacy laws
• Confidentiality Agreement For Business Plan: Protects sensitive business information shared during planning and development phases
• Conflict Of Interest Declaration Form For Employees: Discloses potential conflicts between personal interests and company duties

• Company Directors: Legally responsible for submitting and signing Statement of Information Forms, ensuring accuracy of company details with the KVK
• Legal Representatives: Help prepare and review the forms, ensuring compliance with Dutch corporate law requirements
• Chamber of Commerce (KVK): Processes and maintains these forms as part of the Dutch Business Register
• Company Secretaries: Often handle the practical filing and updates of information changes
• Business Partners: Rely on the registered information for due diligence and contract verification
• Financial Institutions: Use the forms to verify company details for loans and financial services

• Company Details: Gather current KVK registration number, legal business name, and registered office address
• Director Information: Collect names, dates of birth, and roles of all current board members and authorized representatives
• Business Activities: List primary and secondary business activities using official SBI codes
• Change Documentation: Prepare supporting documents for any reported changes (lease agreements, board resolutions, etc.)
• Digital Access: Ensure you have valid eHerkenning credentials for KVK online filing
• Review Process: Double-check all information accuracy - our platform helps ensure complete and compliant form generation

• Company Identification: Full legal name, KVK number, and registered address as recorded in Dutch Business Register
• Management Details: Names and positions of all directors, authorized representatives, and major shareholders
• Business Description: Current SBI codes and detailed description of primary business activities
• Change Documentation: Specific details of modifications being reported, with effective dates
• Declaration Section: Statement confirming information accuracy under Dutch law
• Authorization Details: Identity and authority of the person submitting the form
• Signature Block: Official signature, date, and company stamp if applicable

A Statement of Information Form and a Confirmation Statement serve different purposes in Dutch business administration, though they're often confused. While both involve company information, their timing, scope, and legal requirements differ significantly.

• Update Timing: Statement of Information Forms are filed when specific changes occur, while Confirmation Statements are annual requirements even without changes
• Information Scope: Statement forms focus on specific changes like new directors or addresses, while Confirmation Statements review all company details comprehensively
• Legal Purpose: Statement forms actively update the Business Register, while Confirmation Statements verify existing information's accuracy
• Processing Time: Statement forms require immediate KVK processing, while Confirmation Statements undergo periodic review cycles
• Filing Requirements: Statement forms need supporting documentation for changes, while Confirmation Statements typically don't require additional proof