Statement of Information Form Template for the Philippines

File your Statement of Information Form with the SEC when significant changes occur in your Philippine company—like moving offices, appointing new directors, or updating shareholder information. Many businesses submit this form during their annual corporate compliance period, typically within the first quarter of each year.

The form becomes essential when seeking business loans, bidding on government contracts, or expanding operations. Banks and potential business partners often request a recent Statement of Information to verify your company's current status and leadership structure. Filing promptly helps avoid penalties and maintains your corporation's good standing with regulators.

• Statement Form: Basic version used for general corporate information updates with the SEC
• Statement Affidavit: More formal variant requiring notarization, used for legal declarations about company changes
• Affidavit Of Name Discrepancy: Specialized form for correcting naming inconsistencies in corporate records
• Account Statement Form: Financial-focused version detailing company accounts and transactions
• Billing Statement Form: Used for reporting financial obligations and payment records

• Corporate Officers: Responsible for ensuring accurate information in the Statement of Information Form and signing off on submissions to SEC
• Corporate Secretaries: Usually handle the preparation and filing of the form, maintaining compliance calendars
• Legal Counsel: Reviews and validates information before submission, especially for complex corporate structures
• SEC Officials: Process and verify submitted forms, maintain official records
• Stakeholders: Include banks, investors, and business partners who rely on the form to verify company details
• Compliance Officers: Monitor deadlines and ensure all required information is current and accurate

• Company Details: Gather current business name, SEC registration number, principal office address, and contact information
• Leadership Information: Compile updated list of officers, directors, and their terms of office
• Ownership Structure: Document any changes in stockholders and their shareholdings during the reporting period
• Supporting Documents: Collect board resolutions, meeting minutes, or SEC certificates related to reported changes
• Signatures: Ensure authorized officers are available to sign the completed form
• Filing Timeline: Check SEC submission deadlines and prepare payment for filing fees

• Corporate Identity: Full legal name, SEC registration number, and tax identification details
• Business Information: Principal office address, contact details, and nature of business operations
• Leadership Structure: Current officers, directors, and their complete contact information
• Ownership Details: List of stockholders, their shareholdings, and nationality
• Financial Declarations: Statement of authorized capital stock and subscribed shares
• Compliance Statement: Declaration of accuracy and truthfulness of provided information
• Authentication Section: Notarization block, corporate secretary certification, and officer signatures

The Statement of Information Form is often confused with the Certification Statement, but they serve distinct purposes in Philippine corporate compliance. While both documents provide official company information, their scope and usage differ significantly.

• Purpose and Timing: Statement of Information Forms are filed annually or when major company changes occur, while Certification Statements are typically one-time declarations for specific transactions or requirements
• Information Scope: Statement of Information covers comprehensive corporate details (officers, address, ownership), while Certification Statements focus on specific facts or circumstances
• Legal Weight: Statement of Information is a mandatory SEC filing that maintains corporate standing, whereas Certification Statements serve as sworn declarations for particular business needs
• Usage Context: Statement of Information updates public records, while Certification Statements typically support specific applications, permits, or business transactions