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Photo Consent Statement

Photo Consent Statement Template for Philippines

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Key Requirements PROMPT example:

Photo Consent Statement

"I need a Photo Consent Statement for my educational institution in Manila, specifically for using student photographs on our website and social media platforms throughout 2025, with special provisions for minors under Philippine law."

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Document background
The Photo Consent Statement is essential in Philippine business and legal practice where photographs of individuals are captured and used for various purposes. This document is particularly crucial given the requirements of the Data Privacy Act of 2012 and related privacy regulations in the Philippines. It should be used whenever photographs of individuals are taken for professional, commercial, or institutional purposes, whether for marketing materials, websites, publications, or other media. The statement typically includes detailed provisions about how images can be used, stored, and distributed, while protecting both the rights of the subject and the interests of the photographer or organization. It's designed to prevent future disputes and ensure all parties understand the scope and limitations of the photographic usage rights being granted.
Suggested Sections

1. Identification Details: Full name, contact information, and identification details of the person giving consent (the subject)

2. Photographer/Organization Information: Details of the photographer or organization collecting and using the photographs

3. Purpose and Scope: Clear explanation of how, where, and for what purpose the photographs will be used

4. Rights Granted: Specific permissions being given regarding the use, reproduction, and distribution of the photographs

5. Duration: Time period for which the consent is valid

6. Data Privacy Notice: Statement about how personal data will be protected in accordance with the Data Privacy Act

7. Revocation Rights: Information about the right to withdraw consent and the process for doing so

8. Declaration and Signature: Formal declaration of consent and space for signature, date, and witness details

Optional Sections

1. Compensation: Details of any payment or consideration being provided (if applicable)

2. Parental/Guardian Consent: Additional section required when the subject is a minor or legally incompetent person

3. Territory Restrictions: Specific geographical limitations on where the photos can be used, if any

4. Limitations on Usage: Any specific restrictions on how the photos cannot be used

5. Emergency Contact: Contact information for urgent matters relating to the photo usage

Suggested Schedules

1. Schedule A - Description of Photographs: Detailed list or description of the specific photographs covered by the consent

2. Schedule B - Permitted Uses: Comprehensive list of specific permitted uses and platforms where the photos may appear

3. Schedule C - Privacy Policy: Detailed privacy policy explaining how personal data will be handled and protected

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Media and Entertainment

Marketing and Advertising

Education

Healthcare

Real Estate

Corporate Services

Non-Profit Organizations

Event Management

Retail

Tourism and Hospitality

Professional Services

Public Relations

Relevant Teams

Legal

Marketing

Communications

Human Resources

Creative Services

Public Relations

Social Media

Compliance

Corporate Affairs

Event Management

Relevant Roles

Photographer

Marketing Manager

Content Creator

HR Manager

Communications Director

Event Coordinator

Public Relations Manager

Social Media Manager

Creative Director

Legal Counsel

Privacy Officer

Project Manager

Brand Manager

Compliance Officer

Industries
Data Privacy Act of 2012 (Republic Act No. 10173): The primary law governing the collection, processing, and protection of personal data in the Philippines. Photos are considered personal data under this act, requiring explicit consent for collection and use.
Intellectual Property Code of the Philippines (Republic Act No. 8293): Governs copyright and related rights, including rights over photographs and their commercial use. Important for specifying usage rights in the consent form.
Civil Code of the Philippines (Republic Act No. 386): Contains provisions on personality rights, including the right to one's image and privacy. Articles 26 and 32 specifically protect against unauthorized use of a person's image.
Special Protection of Children Against Abuse, Exploitation and Discrimination Act (Republic Act No. 7610): Must be considered if the photo consent involves minors, as it provides special protections for children's rights and requires additional safeguards.
NPC Circular No. 16-01: Guidelines issued by the National Privacy Commission on Security of Personal Data in Government Agencies, providing additional requirements for consent and data protection.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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