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Billing Statement Form

Billing Statement Form Template for Philippines

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Key Requirements PROMPT example:

Billing Statement Form

"I need a Billing Statement Form for my Manila-based utility company that includes usage metrics and allows for electronic delivery to customers, compliant with Philippine e-commerce laws and BIR requirements for implementation by March 2025."

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Document background
The Billing Statement Form is a crucial business document used in the Philippines to formally communicate financial obligations between a business and its customers. This document must comply with the National Internal Revenue Code of the Philippines and BIR regulations, particularly Revenue Regulations No. 16-2005, which specifies requirements for billing documents. The form includes essential elements such as the company's registration details, TIN, customer information, itemized charges, tax computations, and payment terms. It serves multiple purposes: as a payment request, a transaction record, and a tax document. The Billing Statement Form is typically used for recurring services or multiple transactions, providing a comprehensive summary of charges and payments within a specific billing period.
Suggested Sections

1. Business Information Header: Company name, address, TIN, contact details, and other business registration information

2. Customer Information: Customer's name, billing address, account number, and contact information

3. Statement Details: Statement number, billing period, date issued, and due date

4. Current Charges: Itemized list of current charges with descriptions, quantities, unit prices, and subtotals

5. Computation Summary: Subtotal, applicable taxes, fees, and total amount due

6. Payment Information: Payment methods, bank details, and payment instructions

7. Legal Notices: Required legal disclaimers and notices as per Philippine regulations

Optional Sections

1. Previous Balance: Include when showing carried over balance from previous billing periods

2. Payment History: Include when showing recent payments and adjustments

3. Service Details: Include when billing for specific services that require detailed explanation

4. Credit Terms: Include when offering credit payment options or installment plans

5. Promotional Information: Include when advertising new products, services, or special offers

6. Usage Summary: Include when billing is based on usage (e.g., utilities, telecommunications)

Suggested Schedules

1. Statement of Account History: Detailed breakdown of previous months' transactions and balances

2. Rate Sheet: Current applicable rates and charges for products or services

3. Terms and Conditions: Detailed terms and conditions of billing and payment

4. Payment Locations: List of authorized payment centers and their details

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Retail

Utilities

Telecommunications

Professional Services

Healthcare

Education

Financial Services

Manufacturing

Information Technology

Real Estate

Construction

Hospitality

Relevant Teams

Finance

Accounting

Billing

Revenue

Collections

Customer Service

Legal

Compliance

Tax

Operations

Relevant Roles

Billing Manager

Finance Director

Accounts Receivable Specialist

Credit Controller

Financial Controller

Accounting Manager

Revenue Analyst

Collections Specialist

Business Operations Manager

Compliance Officer

Tax Specialist

Customer Service Manager

Industries
Consumer Act of the Philippines (Republic Act No. 7394): Provides the basic requirements for billing statements, including mandatory disclosures, transparency in pricing, and consumer rights regarding billing practices
National Internal Revenue Code of the Philippines: Sets requirements for invoicing and billing documentation, including necessary information for tax purposes and record-keeping requirements
Data Privacy Act of 2012 (Republic Act No. 10173): Governs the collection, handling, and protection of personal information that may be included in billing statements
E-Commerce Act of 2000 (Republic Act No. 8792): Provides legal framework for electronic documents and transactions, including electronic billing statements
BIR Revenue Regulations No. 16-2005: Specifies the requirements for invoices and receipts, including mandatory information that must appear on billing documents
Truth in Lending Act (Republic Act No. 3765): Requires disclosure of finance charges and other billing terms when credit arrangements are involved
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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