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Affidavit Of Name Discrepancy

Affidavit Of Name Discrepancy Template for Philippines

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Key Requirements PROMPT example:

Affidavit Of Name Discrepancy

"I need an Affidavit of Name Discrepancy to explain the difference between my married name on my passport and my maiden name on my university diplomas, as I'll be applying for a work visa in March 2025."

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Document background
The Affidavit of Name Discrepancy is a vital legal instrument in the Philippine legal system, used when there are inconsistencies or variations in how a person's name appears across different official documents. These discrepancies might arise from clerical errors, marriage-related name changes, or variations in name spelling or format. The document is commonly required for various transactions including passport applications, visa processing, property dealings, or employment documentation. The affidavit must comply with Philippine notarial laws and civil registry regulations, including the Rules of Court and relevant administrative orders. It typically contains the affiant's personal information, detailed explanation of the discrepancy, and supporting documents, all of which must be properly notarized to be legally valid.
Suggested Sections

1. Title and Jurisdiction: States the document type and jurisdiction (Republic of the Philippines, Province, City/Municipality)

2. Affiant Information: Full details of the person making the affidavit including current legal name, age, citizenship, civil status, and complete address

3. Document Identification: Lists and describes all official documents where the name discrepancy appears

4. Discrepancy Details: Detailed explanation of the specific discrepancies in the name and how they occurred

5. Statement of Truth: Declaration that the person named in all documents is one and the same person despite the discrepancies

6. Purpose Declaration: States the purpose for which the affidavit is being executed

7. Jurat: Formal closing statement, including date and place of execution, and notary public acknowledgment

Optional Sections

1. Supporting Facts: Additional background information explaining why or how the discrepancy occurred, used when there's a specific historical context to explain

2. Witness Statements: Statements from family members or other witnesses confirming the affiant's identity, used when additional verification is needed

3. Government ID References: List of current valid government IDs, used when needed to further establish identity

4. Previous Correction Attempts: Description of any previous attempts to correct the discrepancy, included if relevant to the case

Suggested Schedules

1. Certified True Copies: Photocopies of all documents showing the name discrepancies, certified by appropriate authorities

2. Valid ID Attachments: Copies of valid government-issued IDs of the affiant

3. Supporting Documents: Any additional documents that help prove the affiant's identity and explain the discrepancy (birth certificates, marriage certificates, baptismal records, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Legal Services

Government Services

Education

Healthcare

Banking and Finance

Insurance

Real Estate

Immigration Services

Employment Services

Public Administration

Relevant Teams

Legal

Human Resources

Compliance

Administrative Services

Documentation

Records Management

Corporate Secretariat

Risk Management

Customer Service

Immigration Processing

Relevant Roles

Legal Counsel

HR Manager

Compliance Officer

Administrative Officer

Civil Registrar

Immigration Officer

Bank Officer

School Registrar

Corporate Secretary

Notary Public

Documentation Specialist

Records Manager

Visa Processing Officer

Employment Verification Specialist

Industries
Rules of Court of the Philippines (Rule 108): Governs the procedure for cancellation or correction of entries in the civil registry, including the process of correcting clerical errors and name discrepancies
Civil Registry Law (Act No. 3753): Provides the legal framework for civil registration in the Philippines, including provisions for correction of clerical errors and name discrepancies in civil registry documents
2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC): Sets forth the requirements and procedures for notarizing documents, including affidavits, in the Philippines
Republic Act No. 9048: Law authorizing the city or municipal civil registrar or the consul general to correct clerical or typographical errors in entries and change of first names or nicknames in civil registry documents
Republic Act No. 10172: Amends RA 9048 to include provisions for correcting clerical errors in the day and month in the date of birth or sex of a person in civil registry documents
Administrative Order No. 1 Series of 2012 (NSO): Provides implementing guidelines for RA 9048 and RA 10172, specifically dealing with clerical error corrections in civil registry documents
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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