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Statement Form

Statement Form Template for Philippines

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Key Requirements PROMPT example:

Statement Form

"I need a Statement Form in English for my company's branch opening in Manila, declaring that I am the authorized representative with full powers to execute documents and conduct business operations starting March 15, 2025."

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Document background
The Statement Form is a fundamental legal document in the Philippine legal system, used to formally document declarations, facts, or circumstances attested to by an individual. This document type is governed by Philippine civil law and notarial regulations, requiring proper execution before a notary public to be considered legally valid. Statement Forms are utilized in various contexts, from simple declarations of facts to complex testimonial evidence in legal proceedings. They can be required for government transactions, court submissions, business dealings, or administrative proceedings. The document must comply with the requirements of the Notarial Law of 2004 and related regulations, including proper identification of the declarant, clear statement of facts, and proper notarial acknowledgment. Statement Forms are particularly important in a legal system that places significant weight on documentary evidence and formal declarations.
Suggested Sections

1. Caption and Title: Identifies the document as a Statement/Sworn Statement, includes any case reference numbers if applicable

2. Declarant Information: Full name, age, citizenship, civil status, and complete address of the person making the statement

3. Preliminary Declaration: Opening statement declaring that the person is of legal age and sound mind, making the statement freely and voluntarily

4. Body of Statement: The main content of the statement, typically presented in numbered paragraphs for clarity and easy reference

5. Verification: Declaration that the contents are true and correct based on personal knowledge

6. Jurat/Attestation: Space for notarization, including date, place of execution, and notary details

Optional Sections

1. Supporting References: Section citing relevant documents or evidence supporting the statements, used when the statement refers to specific documents or records

2. Purpose Declaration: Statement of the specific purpose for which the statement is being made, used when the statement is for a particular administrative or legal proceeding

3. Witness Information: Details of witnesses if required for the specific type of statement, used in cases where witness attestation adds credibility

4. Foreign Language Declaration: Statement that the contents have been explained in a language understood by the declarant, used when the declarant is not fluent in the language of the document

Suggested Schedules

1. Documentary Exhibits: Copies of supporting documents referenced in the statement

2. Photo Exhibits: Photographs or visual evidence referenced in the statement

3. Translation Certificate: If the statement is translated, certification from an authorized translator

4. Government-Issued ID: Copy of the declarant's valid government-issued identification

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Legal Services

Government and Public Sector

Banking and Finance

Real Estate

Insurance

Healthcare

Education

Manufacturing

Retail

Construction

Transportation

Professional Services

Non-profit Organizations

Relevant Teams

Legal

Compliance

Human Resources

Corporate Secretariat

Administrative

Risk Management

Operations

Property Management

Claims Processing

Document Control

Public Relations

Government Relations

Business Development

Project Management

Executive Office

Relevant Roles

Legal Counsel

Compliance Officer

Human Resources Manager

Corporate Secretary

Administrative Officer

Risk Manager

Operations Manager

Property Manager

Claims Officer

Document Controller

Public Relations Manager

Government Relations Officer

Business Development Manager

Project Manager

Executive Assistant

Industries
Notarial Law of 2004 (Republic Act No. 2103): Governs the requirements and procedures for notarization of documents in the Philippines, including statements and affidavits
Rules of Court (Rule 132): Provides rules on the presentation and admissibility of written and testimonial evidence, including sworn statements
Revised Penal Code Article 183: Defines and penalizes the making of false statements under oath or in notarized documents
Civil Code of the Philippines (Republic Act No. 386): Contains provisions on the formal requirements of documents and basic principles of legal instruments
2004 Rules on Notarial Practice: Provides specific guidelines for notaries public in authenticating documents and taking acknowledgments
E-Commerce Act (Republic Act No. 8792): Relevant if the statement will be executed or transmitted electronically, governing electronic documents and signatures
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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