Employee Statement Form Template for Philippines

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Key Requirements PROMPT example:

Employee Statement Form

"I need an Employee Statement Form for our new tech startup in Manila, launching in January 2025, that includes sections for remote work arrangements and specialized IT skills while ensuring compliance with Philippine labor laws and data privacy requirements."

Document background

The Employee Statement Form is a crucial document required at the commencement of employment in the Philippines, designed to gather comprehensive information about new employees while ensuring compliance with various labor laws and regulations. This form serves multiple purposes: it establishes the official record of employment, facilitates enrollment in mandatory government benefits (SSS, PhilHealth, Pag-IBIG), ensures compliance with tax regulations, and supports internal HR processes. The document must comply with the Data Privacy Act of 2012 while collecting necessary information for employment purposes. It's typically completed during the onboarding process and may be updated periodically to maintain accurate employee records. The form's structure and content reflect specific requirements of Philippine labor law and common business practices in the jurisdiction.

Suggested Sections

1. Personal Information: Basic employee details including full name, date of birth, nationality, civil status, and contact information

2. Government-Mandated IDs: Section for SSS, PhilHealth, Pag-IBIG, and TIN numbers

3. Employment Details: Position, department, employment status, and start date

4. Educational Background: Academic qualifications and professional certifications

5. Employment History: Previous employment details and work experience

6. Emergency Contact Information: Details of persons to contact in case of emergency

7. Declaration of Dependents: Information about spouse, children, and other dependents for benefits purposes

8. Bank Account Details: Banking information for salary crediting

9. Employee Declaration: Statement confirming the truthfulness of provided information and understanding of terms

10. Data Privacy Consent: Authorization for collection and processing of personal information under the Data Privacy Act

Optional Sections

1. Health Information: Medical conditions and restrictions that may affect work, used when required by nature of work

2. Solo Parent Declaration: Additional section for employees claiming solo parent benefits under RA 8972

3. PWD Information: Section for persons with disabilities to declare their condition and required accommodations

4. Foreign Worker Details: Additional information required for non-Filipino employees including visa and work permit details

5. Security Clearance Information: Additional background information for positions requiring security clearance

6. Flexible Work Arrangement Preferences: Section for indicating preferred work arrangements where applicable

Suggested Schedules

1. Schedule A - Required Documents Checklist: List of supporting documents to be submitted with the form

2. Schedule B - Employee Code of Conduct Acknowledgment: Statement of understanding and acceptance of company policies and code of conduct

3. Schedule C - Benefits Election Form: Form for selecting optional benefits and insurance coverage

4. Schedule D - Confidentiality Agreement: Additional agreement regarding handling of confidential information

5. Schedule E - ID Card Application Form: Application form for company identification card

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Human Resources

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HR Manager

HR Director

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Authors

Alex Denne

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