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Employment Statement Letter

Employment Statement Letter Template for Indonesia

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Key Requirements PROMPT example:

Employment Statement Letter

"I need an Employment Statement Letter for a senior software developer position in our Jakarta tech startup, starting March 2025, with specific clauses for intellectual property protection and remote work arrangements."

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Document background
The Employment Statement Letter is a crucial document in Indonesian employment relationships, used to formalize the employment arrangement between companies and their employees. It serves as a simplified yet legally compliant alternative to a full employment contract, particularly suitable for standard employment relationships. The document must align with Indonesian labor laws, especially Law No. 13/2003 (Manpower Law) and related regulations. It typically includes essential employment terms such as position, salary, working hours, and benefits, while providing flexibility for additional terms based on the specific role or company policies. This type of document is commonly used when hiring new employees or formalizing existing employment relationships in Indonesia, offering a clear and concise summary of employment terms while ensuring legal compliance.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with complete legal entity details and date of issuance

2. Employee Information: Full name, ID number, and address of the employee

3. Position and Status: Job title, employment status (permanent/fixed-term), and department/reporting relationship

4. Commencement Date: Start date of employment and any applicable probationary period

5. Work Location: Primary workplace location and any flexibility arrangements

6. Working Hours: Standard working hours, days, and any shift arrangements

7. Compensation: Basic salary, allowances, and payment schedule

8. Benefits: Mandatory benefits including BPJS Health and Employment, leave entitlements, and other standard benefits

9. Confidentiality: Basic confidentiality obligations

10. Closing and Signatures: Acceptance section, space for signatures of authorized company representative and employee

Optional Sections

1. Mobility Clause: Include when the role may require travel or relocation

2. Performance Reviews: Include when specific performance review cycles or KPIs need to be highlighted

3. Additional Allowances: Include when role-specific allowances like transport, meal allowances, or special benefits apply

4. Non-Competition: Include for senior positions or roles with access to sensitive information

5. Training Requirements: Include when mandatory training or certifications are required for the role

6. Remote Work Provisions: Include when remote work arrangements are applicable

Suggested Schedules

1. Job Description: Detailed outline of roles, responsibilities, and key performance areas

2. Benefits Schedule: Detailed breakdown of all benefits and allowances

3. Company Policies Reference: List of applicable company policies and procedures

4. Salary Structure: Detailed breakdown of salary components and calculation method

5. Required Documents: List of documents the employee needs to provide for employment records

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant Industries

Technology

Manufacturing

Financial Services

Retail

Healthcare

Education

Construction

Mining

Agriculture

Hospitality

Professional Services

Telecommunications

Energy

Transportation

Media and Entertainment

Relevant Teams

Human Resources

Legal

Finance

Operations

Marketing

Sales

Information Technology

Research and Development

Production

Quality Assurance

Customer Service

Administration

Business Development

Supply Chain

Public Relations

Relevant Roles

Entry Level Staff

Administrative Assistant

Customer Service Representative

Sales Executive

Marketing Coordinator

HR Officer

Finance Analyst

Project Manager

Department Manager

Operations Supervisor

Technical Specialist

Research Associate

Quality Control Inspector

Business Development Executive

Account Manager

IT Support Specialist

Production Supervisor

Office Manager

Regional Manager

General Staff

Industries
Law No. 13/2003 (Manpower Law): The main employment law in Indonesia that regulates employment relationships, including minimum requirements for employment agreements, working conditions, rights and obligations of employers and employees
Law No. 40/2004 on National Social Security System: Regulates mandatory social security programs that employers must provide to employees, including health insurance and pension schemes
Law No. 1/1970 on Work Safety: Establishes basic requirements for workplace safety and health protection that need to be acknowledged in employment relationships
Government Regulation No. 35/2021: Implementing regulation for fixed-term employment agreements, outsourcing, working hours, rest periods, and termination of employment
Minister of Manpower Regulation No. 4/2022: Guidelines on wage structure and scale, which should be reflected in employment documentation
Law No. 24/2011 on Social Security Administrative Bodies (BPJS): Regulates the implementation of mandatory social security programs through BPJS Employment and BPJS Health
Government Regulation No. 36/2021: Regulations concerning wages, including minimum wage requirements and wage components
Minister of Manpower Decree No. 100/2004: Provisions for fixed-term employment agreements and their implementation requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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