All Countries
Procurement
Employment Statement Letter

Employment Statement Letter Template for Belgium

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Employment Statement Letter

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Employment Statement Letter

"I need a Belgian Employment Statement Letter for a Senior Software Development Manager position starting March 1, 2025, including provisions for hybrid work arrangements, stock options, and international travel requirements."

Celebrated by
Collaborations with
Investors
Document background
The Employment Statement Letter is a mandatory document under Belgian law, implementing EU Directive 2019/1152 on transparent and predictable working conditions. This document must be provided to employees within specific timeframes set by law and contains all essential information about the employment relationship. The Employment Statement Letter serves as official documentation of employment terms, providing clarity and legal certainty for both parties. It's particularly important in Belgium where employment relationships are heavily regulated and must comply with both federal legislation and applicable collective bargaining agreements. The document is used at the commencement of employment or when significant changes occur in the employment relationship, ensuring transparency and legal compliance in the Belgian employment context.
Suggested Sections

1. Employer Details: Full legal name, registered address, and business registration numbers of the employer

2. Employee Details: Full name, address, and national registration number of the employee

3. Position and Duties: Job title, role description, and main responsibilities

4. Start Date and Duration: Commencement date of employment and whether the contract is fixed-term or indefinite

5. Work Location: Primary workplace address and any mobility requirements

6. Working Hours: Regular working hours, schedule, and potential overtime arrangements

7. Remuneration: Base salary, payment frequency, method of payment, and any guaranteed bonuses

8. Leave Entitlement: Annual leave, public holidays, and other leave entitlements

9. Notice Period: Required notice periods for termination by either party

10. Collective Agreements: Reference to applicable collective bargaining agreements

11. Signature Block: Space for dates and signatures of both parties

Optional Sections

1. Probationary Period: Include if a probationary period applies (note: since 2014, probationary periods are only possible for student contracts and temporary agency work in Belgium)

2. Company Car: Include if a company car is provided, specifying terms and conditions

3. Work From Home: Include if remote working arrangements are permitted, specifying conditions and frequency

4. Non-Compete Clause: Include if there are post-employment competition restrictions (subject to strict legal conditions in Belgium)

5. Intellectual Property: Include if the role involves creation of IP or use of company proprietary information

6. Benefits Package: Include if additional benefits such as meal vouchers, eco-vouchers, or group insurance are provided

7. Commission Structure: Include for sales positions or roles with variable compensation

8. Training Provisions: Include if specific training requirements or reimbursement conditions apply

Suggested Schedules

1. Job Description: Detailed description of the role, responsibilities, and reporting lines

2. Benefits Summary: Detailed overview of all benefits and their terms

3. Company Policies: Reference to key company policies that form part of the employment relationship

4. Work Regulations: Copy or summary of applicable workplace regulations as required by Belgian law

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Telecommunications

Media

Transportation

Energy

Real Estate

Non-Profit

Public Sector

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Research and Development

Customer Service

Administration

Product Development

Quality Assurance

Business Development

Strategy

Compliance

Relevant Roles

Chief Executive Officer

Managing Director

Department Head

Project Manager

Software Developer

Financial Analyst

Human Resources Manager

Marketing Specialist

Sales Representative

Operations Manager

Administrative Assistant

Research Scientist

Legal Counsel

Customer Service Representative

Product Manager

Data Analyst

Business Development Manager

Account Executive

Technical Support Specialist

Quality Assurance Engineer

Industries
Employment Contracts Act of 3 July 1978: The fundamental Belgian law governing employment relationships, defining types of contracts, basic rights and obligations of employers and employees
Law of 8 April 1965 on Work Regulations: Mandates the content of workplace regulations and requires certain employment terms to be documented
Belgian Implementation of EU Directive 2019/1152: Requires employers to provide detailed written information about essential aspects of the employment relationship
Act of 12 April 1965 on Protection of Workers' Wages: Governs payment terms, methods, and protection of wages that must be specified in employment documentation
Working Time Act of 14 December 2000: Regulates working hours, rest periods, and overtime arrangements that need to be reflected in employment documentation
Well-being at Work Act of 4 August 1996: Covers workplace safety and health provisions that may need to be referenced in employment documentation
Collective Bargaining Agreement No. 109: Concerns the obligation to state reasons for dismissal, which might need to be referenced in employment terms
Anti-Discrimination Laws of 10 May 2007: Ensures employment terms comply with non-discrimination requirements based on protected characteristics
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Contractor Statement Of Work

A Belgian law-governed document defining specific services, deliverables, and terms for contractor engagements.

find out more

SOW Addendum

A Belgian law-governed document that modifies or expands the scope of services in an existing master services agreement.

find out more

Software Development Scope Of Work

Belgian law-governed agreement defining software development project scope, specifications, deliverables, and terms.

find out more

SOW For Software Development

Belgian law-governed Statement of Work for software development projects, outlining project scope, deliverables, and terms while ensuring compliance with EU regulations.

find out more

Scope Of Work

A Belgian law-governed contract defining detailed work requirements, deliverables, and service specifications for project or service delivery.

find out more

Statement Of Fitness For Work Form

A Belgian medical certificate documenting an employee's work capacity status, required for sick leave administration and social security purposes.

find out more

Employment Confidentiality Agreement

Belgian law-compliant confidentiality agreement for employment relationships, protecting company confidential information and trade secrets.

find out more

Consulting SOW

Belgian law-governed Statement of Work defining consulting services, deliverables, and commercial terms between consultant and client.

find out more

SOW For Consulting Services

A Belgian law-governed Statement of Work detailing consulting service arrangements, deliverables, and commercial terms between service providers and clients.

find out more

Scope Of Work For Contractor

Belgian-law governed document defining contractor work scope, deliverables, and engagement terms.

find out more

Employment Statement Letter

A Belgian-law compliant statement of employment terms and conditions that documents the key aspects of the employment relationship.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.