Employment Statement Letter Template for Singapore

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Key Requirements PROMPT example:

Employment Statement Letter

"I need an Employment Statement Letter for a senior software engineer joining our Singapore tech startup on March 1, 2025, including stock options and flexible working arrangements with a 6-month probation period."

What is a Employment Statement Letter?

The Employment Statement Letter is a crucial document required under Singapore's employment law framework. It must be issued to employees within 14 days of starting employment and serves as a comprehensive record of the employment relationship. This document ensures compliance with the Employment Act and Tripartite Guidelines, providing clarity on employment terms and protecting both employer and employee interests. The Employment Statement Letter includes mandatory elements such as salary, working hours, job scope, and benefits, while also incorporating company-specific terms and conditions.

What sections should be included in a Employment Statement Letter?

1. Company Information: Official company name, registration number, and registered address

2. Employee Information: Full name, identification details, and contact information of the employee

3. Job Details: Position title, department, reporting structure, and key responsibilities

4. Employment Terms: Start date, employment type (permanent/contract), and probation period details

5. Compensation: Basic salary, allowances, bonus structure, and payment schedule

6. Working Hours and Location: Standard working hours, work location, and overtime arrangements

7. Benefits and Leave: Annual leave, medical benefits, insurance coverage, and other statutory benefits

8. Notice Period: Required notice period for termination of employment

9. Confidentiality: Requirements regarding confidentiality and protection of company information

What sections are optional to include in a Employment Statement Letter?

1. Relocation Package: Details of relocation assistance and benefits for foreign employees or domestic relocation

2. Commission Structure: Details of sales or performance-based commission arrangements for sales roles

3. Equity Compensation: Information about stock options, share schemes, or other equity-based compensation

4. Non-Compete Clause: Restrictions on working with competitors after employment termination

What schedules should be included in a Employment Statement Letter?

1. Schedule A - Detailed Job Description: Comprehensive outline of roles, responsibilities, and performance expectations

2. Schedule B - Benefits Schedule: Detailed breakdown of all employee benefits and entitlements

3. Schedule C - Company Policies: Reference to and summary of key company policies and procedures

4. Schedule D - Statutory Declarations: Required declarations under Singapore employment law

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Industries

Employment Act (Chapter 91): Primary legislation governing employment relations in Singapore. Covers all employees except seafarers, domestic workers, and public servants. Mandates core provisions on employment terms and conditions including the requirement for written key employment terms (KETs).

Employment of Foreign Manpower Act: Legislation governing the employment of foreign workers in Singapore. Required consideration if hiring non-Singaporean employees.

Tripartite Guidelines on Fair Employment Practices: Guidelines established by tripartite partners (Government, Employers, and Unions) to ensure fair and merit-based employment practices in Singapore.

Tripartite Guidelines on Issuance of Key Employment Terms: Guidelines specifying the format and content requirements for documenting mandatory employment terms.

Key Employment Terms (KETs): mandatory terms that must be included in employment documents including: employer/employee names, job title/duties, start date, duration, working hours, salary details, benefits, leave entitlements, and notice period.

Personal Data Protection Act 2012: Legislation governing the collection, use, and disclosure of personal data. Relevant for handling employee information in employment contracts.

Central Provident Fund Act: Legislation governing mandatory social security savings system. Employers must make CPF contributions for eligible employees.

Work Injury Compensation Act: Legislation providing a framework for workplace injury compensation. Employers must ensure adequate coverage for employees.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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