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Retirement Statement Letter

Retirement Statement Letter Template for Indonesia

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Key Requirements PROMPT example:

Retirement Statement Letter

"I need a Retirement Statement Letter for our Senior Manufacturing Manager who will retire on March 15, 2025, including clauses for a 3-month handover period and continued health benefits for 6 months post-retirement."

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Document background
The Retirement Statement Letter is a crucial document in Indonesian employment practice that formally communicates the termination of employment due to retirement. It is required whenever an employee reaches the statutory retirement age or opts for early retirement where permitted. The document must comply with Law No. 13/2003 (Manpower Law) and related regulations, ensuring all mandatory benefits and entitlements are properly documented. This letter serves multiple purposes: it confirms the retirement date, details the complete retirement package including statutory benefits, outlines any post-retirement obligations, and provides instructions for the handover process. The document is particularly important as it forms part of the official employment records and may be required for pension claim processes or in case of any future legal matters regarding retirement benefits.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing to the employee

2. Employee Information: Full name, employee ID, position/title, and department of the retiring employee

3. Retirement Statement: Clear statement of retirement, effective date, and reference to employment contract or company policy

4. Service Recognition: Acknowledgment of the employee's years of service and contributions to the company

5. Retirement Benefits Summary: Overview of retirement package, including statutory entitlements under Indonesian law

6. Handover Requirements: List of responsibilities and items to be handed over before the effective retirement date

7. Closing: Formal closing statement, including any continued obligations or confidentiality requirements

8. Signatures: Space for authorized company representative's signature and employee acknowledgment

Optional Sections

1. Post-Retirement Consultancy: Terms of any post-retirement consulting arrangement, if applicable

2. Health Benefits Extension: Details of any continued health benefits coverage post-retirement, if offered

3. Special Recognition: Additional recognition or honorary title bestowed upon retirement, for senior executives or long-serving employees

4. Non-Compete Clause: Post-retirement competition restrictions, if applicable to senior positions

5. Retirement Ceremony: Details of any formal retirement ceremony or farewell event, if planned

Suggested Schedules

1. Appendix A - Benefits Calculation: Detailed calculation of retirement benefits, including statutory severance, service appreciation pay, and other entitlements

2. Appendix B - Pension Details: Summary of pension arrangement and payment schedule

3. Appendix C - Outstanding Benefits: List of any pro-rated or outstanding benefits (annual leave, bonuses, etc.)

4. Appendix D - Handover Checklist: Detailed list of items and responsibilities to be handed over

5. Appendix E - Company Property: List of company property to be returned before retirement date

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Financial Services

Technology

Retail

Healthcare

Education

Mining

Construction

Telecommunications

Professional Services

Hospitality

Energy

Transportation

Agriculture

Public Sector

Relevant Teams

Human Resources

Legal

Finance

Payroll

Employee Relations

Compliance

Administration

Operations

Senior Management

Department Management

Relevant Roles

Chief Executive Officer

Managing Director

General Manager

Department Manager

Senior Engineer

Senior Accountant

Production Supervisor

Administrative Officer

Sales Manager

Technical Specialist

Human Resources Manager

Operations Manager

Finance Director

Project Manager

Research Scientist

Senior Teacher

Factory Worker

Office Administrator

Customer Service Representative

Maintenance Supervisor

Industries
Law No. 13/2003 (Manpower Law): The main employment law in Indonesia that establishes basic rights and obligations regarding employment termination and retirement, including mandatory retirement age provisions and severance payment calculations
Law No. 40/2004 on National Social Security System: Regulates the national social security system including pension benefits and retirement insurance schemes that need to be addressed in retirement documentation
Government Regulation No. 45/2015: Covers the implementation of the Pension Security Program, including details about pension fund management and benefit calculations
Minister of Manpower Regulation No. 3/2018: Provides specific guidelines on severance pay, appreciation pay, and compensation rights calculation for retiring employees
Law No. 11/1992 on Pension Funds: Regulates private pension funds and employer pension schemes, which may need to be referenced in retirement documentation
Government Regulation No. 46/2015: Regulates the Old Age Security Program (Jaminan Hari Tua/JHT) implementation, which is relevant for retirement benefits
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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