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Conflict Of Interest Declaration Form For Employees

Conflict Of Interest Declaration Form For Employees Template for Indonesia

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Key Requirements PROMPT example:

Conflict Of Interest Declaration Form For Employees

"I need a Conflict of Interest Declaration Form For Employees for our new technology startup in Jakarta, emphasizing disclosure of external tech ventures and cryptocurrency investments, while ensuring compliance with Indonesian startup regulations and planned implementation by March 2025."

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Document background
The Conflict of Interest Declaration Form For Employees is a critical compliance document used in Indonesian business operations to identify and manage potential conflicts between an employee's personal interests and their professional duties. This document is typically implemented during employee onboarding, with periodic updates required annually or when circumstances change. It addresses requirements under Indonesian law, including Law No. 13 of 2003 on Manpower and anti-corruption legislation, requiring employees to disclose any business interests, relationships, or activities that could potentially conflict with their professional responsibilities. The form serves as both a preventive measure and a documentation tool, helping organizations maintain ethical business practices while protecting themselves and their employees from legal and reputational risks.
Suggested Sections

1. Personal Information: Employee details including name, employee ID, position, department, and date of joining

2. Purpose of Declaration: Brief explanation of why the declaration is necessary and the company's commitment to ethical business practices

3. Definitions: Clear definitions of key terms including 'conflict of interest', 'related parties', 'material interest', and other relevant terms

4. Declaration of Understanding: Employee's acknowledgment of understanding the company's conflict of interest policy and their obligations

5. Current External Interests: Declaration of any current business interests, directorships, or significant shareholdings

6. Related Party Relationships: Disclosure of any family members or close associates working within the company or with business partners

7. Financial Interests: Declaration of financial interests in competitors, suppliers, or customers

8. Certification: Employee's confirmation that all disclosed information is true and complete

9. Acknowledgment and Signature: Space for employee signature, date, and witness details

Optional Sections

1. Government Relations: Section for employees who interact with government officials or agencies to declare any potential conflicts

2. Academic/Research Interests: For employees in research or technical roles to declare any academic appointments or research collaborations

3. Professional Memberships: Section for declaring professional association memberships that might influence business decisions

4. Procurement Involvement: Specific section for employees involved in procurement to declare vendor relationships

5. Past Conflicts: Section for declaring any historical conflicts that may still have relevance

Suggested Schedules

1. Schedule A - Examples of Conflicts: List of common conflict of interest scenarios and examples to help employees identify potential conflicts

2. Schedule B - Company Relationships Chart: Template for mapping business relationships and identifying potential conflicts

3. Schedule C - Annual Update Form: Simplified form for annual updates to the original declaration

4. Appendix 1 - Company Policy Reference: Extract of relevant sections from the company's code of conduct and conflict of interest policies

5. Appendix 2 - Regulatory Guidelines: Summary of relevant Indonesian regulatory requirements regarding conflicts of interest

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Conflict of Interest
Material Interest
Related Party
Family Member
Close Associate
Business Interest
Financial Interest
Competing Business
Professional Association
Outside Employment
Gift
Hospitality
Substantial Shareholding
Private Interest
Professional Duties
Company Resources
Confidential Information
Business Partner
Supplier
Customer
Competitor
Direct Supervisor
Senior Management
Board of Directors
Corporate Opportunity
Personal Benefit
Immediate Family
Business Transaction
Decision-Making Authority
Third Party
Clauses
Declaration Purpose
Confidentiality
Disclosure Obligations
Outside Business Interests
Family Relationships
Financial Interests
Professional Associations
Gift and Hospitality
Secondary Employment
Use of Company Resources
Competition Restrictions
Procurement Involvement
Investment Interests
Board Positions
Government Relations
Reporting Requirements
Annual Review
Information Updates
Compliance Confirmation
Remedial Actions
Breach Consequences
Documentation Requirements
Verification Process
Amendment Rights
Acknowledgment
Relevant Industries

Financial Services

Banking

Insurance

Manufacturing

Technology

Healthcare

Education

Construction

Mining

Energy

Retail

Telecommunications

Professional Services

Government Services

Transportation

Agriculture

Pharmaceuticals

Real Estate

Relevant Teams

Human Resources

Legal

Compliance

Procurement

Finance

Sales

Operations

Research and Development

Quality Assurance

Business Development

Information Technology

Corporate Affairs

Investment

Production

Supply Chain

Customer Service

Marketing

Administration

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Director

Manager

Supervisor

Procurement Officer

Sales Representative

Project Manager

Research Scientist

Financial Analyst

Human Resources Manager

Legal Counsel

Board Member

Department Head

Technical Specialist

Business Development Executive

Account Manager

Operations Manager

Investment Officer

Quality Control Supervisor

Industries
Law No. 13 of 2003 on Manpower: The main employment law in Indonesia that governs the relationship between employers and employees, including rights and obligations of both parties. This forms the basic framework for any employment-related documentation.
Law No. 31 of 1999 on Corruption Eradication: Anti-corruption law that includes provisions about conflicts of interest and the obligation to disclose potential conflicts, particularly relevant for employees who may have access to company resources or decision-making power.
Law No. 40 of 2007 on Limited Liability Companies: Contains provisions about corporate governance and the responsibilities of company officers, including requirements for disclosure of conflicts of interest at the management level.
OJK Regulation No. 33/POJK.04/2014: Financial Services Authority regulation on Directors and Board of Commissioners of Public Companies, which includes specific provisions about conflict of interest disclosure requirements.
Law No. 5 of 1999 on Competition: Anti-monopoly and unfair business competition law that includes provisions about conflicts of interest in business dealings and competitive practices.
Government Regulation No. 42 of 2004: Regulation on Employee Conduct in Public Service that provides guidelines for handling conflicts of interest in professional settings, which can be used as a reference for private sector policies.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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