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1. Employee Information: Basic details including name, employee ID, position, department, and reporting relationships
2. Purpose and Scope: Brief explanation of why the declaration is needed and what constitutes a conflict of interest
3. Definitions: Clear definitions of key terms including 'conflict of interest', 'immediate family', 'financial interest', and 'business relationship'
4. Financial Interests: Declaration of any financial interests in competitors, suppliers, customers, or other business partners
5. Outside Employment/Activities: Disclosure of any external business activities, directorships, consultancy, or employment
6. Family and Personal Relationships: Declaration of any family members or close personal relationships within the organization or with business partners
7. Gifts and Hospitality: Disclosure of significant gifts or hospitality received from business partners or other stakeholders
8. Use of Company Resources: Declaration regarding any use of company resources for personal or non-company business
9. Confidentiality Acknowledgment: Confirmation of understanding regarding handling confidential information
10. Declaration and Signature: Formal attestation of the truthfulness of disclosures and understanding of obligations
1. Political Activities: For organizations where political neutrality is important or where political activities might affect work
2. Research Interests: For academic or research organizations to declare research-related conflicts
3. Procurement Involvement: For employees involved in procurement decisions to declare additional specific interests
4. Professional Memberships: For professional services firms where professional association memberships might create conflicts
5. Investment Declarations: For financial services companies requiring detailed investment disclosures
6. Client Relationships: For service-based organizations where personal client relationships need to be disclosed
1. Schedule A: Guidance Notes: Detailed guidance on how to complete each section of the form with examples of what should be declared
2. Schedule B: Conflict of Interest Examples: List of common conflict of interest scenarios and how they should be handled
3. Schedule C: Related Policies: List of related company policies and procedures that employees should reference
4. Appendix 1: Annual Update Form: Simplified form for annual updates where no new conflicts have emerged
5. Appendix 2: Management Plan Template: Template for documenting how declared conflicts will be managed
6. Appendix 3: Relevant Legislation Summary: Summary of key legislative requirements regarding conflicts of interest
Material Interest
Close Personal Relationship
Immediate Family Member
Financial Interest
Business Relationship
Outside Employment
Competing Business
Substantial Shareholding
Professional Association
Gift
Hospitality
Business Partner
Supplier
Customer
Competitor
Related Party
Personal Benefit
Corporate Opportunity
Confidential Information
Professional Duties
Decision-Making Authority
Material Transaction
Direct Interest
Indirect Interest
Associated Person
Commercial Relationship
Pecuniary Interest
Non-Pecuniary Interest
Significant Influence
Reporting Line
Business Assets
Private Interest
Public Interest
Professional Judgment
Acknowledgment of Policy
Financial Interests
Outside Employment
Family Relationships
Personal Relationships
Business Interests
Confidentiality
Gifts and Hospitality
Use of Company Resources
Professional Associations
Decision-Making Authority
Disclosure Obligations
Annual Review
Ongoing Disclosure Requirements
Data Protection
Privacy
Documentation Requirements
Verification
Compliance
Remedial Actions
Management of Conflicts
Reporting Obligations
Review Process
Updates and Amendments
Record Keeping
Signature and Attestation
Financial Services
Healthcare
Public Sector
Professional Services
Education
Technology
Manufacturing
Retail
Non-Profit
Construction
Legal Services
Pharmaceutical
Energy
Telecommunications
Transportation
Human Resources
Legal
Compliance
Finance
Procurement
Sales
Operations
Research and Development
Information Technology
Marketing
Administration
Customer Service
Quality Assurance
Executive Leadership
Project Management Office
Chief Executive Officer
Director
Manager
Supervisor
Project Manager
Senior Executive
Board Member
Department Head
Team Leader
Procurement Officer
Human Resources Manager
Financial Controller
Research Scientist
Sales Representative
Technical Specialist
Administrative Officer
Consultant
Analyst
Operations Manager
Legal Counsel
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