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Privacy Consent Statement

Privacy Consent Statement Template for Philippines

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Key Requirements PROMPT example:

Privacy Consent Statement

"I need a Privacy Consent Statement for my e-commerce business based in Manila, focusing on customer data collection through our website and mobile app, with specific provisions for marketing communications and cross-border data transfers to our warehouses in Singapore."

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Document background
A Privacy Consent Statement is a crucial compliance document required under the Philippines Data Privacy Act of 2012 and its implementing rules. This document must be obtained whenever an organization collects, processes, or stores personal information from individuals in the Philippines. The statement ensures transparency in data processing activities and validates the organization's legal basis for handling personal information. It should be written in clear, understandable language and must specify the purposes of data collection, the scope of consent, data subject rights, and data protection measures. The document is particularly important given the strict enforcement of privacy regulations by the National Privacy Commission and the potential penalties for non-compliance with consent requirements.
Suggested Sections

1. Introduction and Purpose: Explains the purpose of the consent statement and identifies the data controller/organization collecting the consent

2. Scope of Consent: Clearly defines what personal data will be collected and processed

3. Purposes of Processing: Detailed explanation of how and why the personal data will be used

4. Data Sharing and Disclosure: Information about third parties who may receive or process the personal data

5. Data Subject Rights: Enumeration of rights under the Data Privacy Act including right to access, correction, and erasure

6. Data Retention Period: Specific timeframe for which the personal data will be retained

7. Security Measures: Overview of measures taken to protect personal data

8. Contact Information: Details of the Data Protection Officer or contact person for privacy concerns

9. Declaration of Consent: Formal statement of consent with signature block or electronic confirmation mechanism

Optional Sections

1. International Data Transfers: Required when personal data will be transferred outside the Philippines

2. Special Categories of Personal Data: Required when collecting sensitive personal information as defined in the Data Privacy Act

3. Automated Decision Making: Required when personal data will be used for automated processing or profiling

4. Marketing Communications: Required when personal data will be used for marketing purposes

5. Withdrawal of Consent: Detailed procedure for withdrawing consent, required when consent withdrawal process is complex

6. Children's Privacy: Required when collecting data from minors under 18 years old

Suggested Schedules

1. Schedule A - Categories of Personal Data: Detailed list of all personal data categories to be collected and processed

2. Schedule B - Third Party Recipients: Complete list of third parties who may receive or process the personal data

3. Schedule C - Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

4. Schedule D - Data Retention Schedule: Detailed retention periods for different categories of personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Personal Data
Sensitive Personal Information
Processing
Data Subject
Data Controller
Data Processor
Data Protection Officer
Consent
Third Party
Data Sharing
Data Access
Information and Communications System
Personal Information
Privileged Information
Security Incident
Data Breach
Technical and Organizational Measures
Privacy Impact Assessment
Cross-border Transfer
Direct Marketing
Automated Processing
Anonymization
Pseudonymization
Retention Period
Privacy Notice
Legitimate Interests
Data Subject Rights
Withdrawal of Consent
Privacy Policy
Data Protection Laws
Relevant Industries

Healthcare

Financial Services

Education

Retail

Technology

Telecommunications

Insurance

Human Resources

E-commerce

Professional Services

Government Services

Travel and Hospitality

Real Estate

Manufacturing

Non-profit Organizations

Relevant Teams

Legal

Compliance

Information Security

Human Resources

Information Technology

Risk Management

Data Protection

Customer Service

Operations

Marketing

Systems Administration

Relevant Roles

Data Protection Officer

Privacy Officer

Compliance Manager

Legal Counsel

Information Security Officer

Risk Manager

HR Manager

IT Director

Operations Manager

Customer Service Manager

Marketing Director

Systems Administrator

Database Administrator

Chief Privacy Officer

Chief Compliance Officer

Chief Legal Officer

Chief Information Security Officer

Industries
Republic Act No. 10173 (Data Privacy Act of 2012): The primary legislation governing personal data protection in the Philippines, establishing the rights of data subjects and obligations of personal information controllers and processors
Implementing Rules and Regulations of the Data Privacy Act of 2012: Detailed regulations that implement the Data Privacy Act, providing specific requirements for data processing, consent, and compliance
NPC Circular No. 16-01: Security of Personal Data in Government Agencies - provides guidelines on security measures for protection of personal information in government agencies
NPC Circular No. 2020-03: Guidelines on Personal Data Breach Management - includes requirements for handling data breaches and notification procedures
1987 Philippine Constitution, Article III, Section 3: Constitutional provision on the right to privacy of communication and correspondence
NPC Advisory No. 2017-03: Guidelines on Privacy Impact Assessments - provides guidance on assessing privacy risks and implementing appropriate safeguards
NPC Circular No. 16-03: Personal Data Breach Management - outlines requirements for data breach notification and management procedures
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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