The Withdrawal Of Service Letter is a crucial document in Nigerian business operations, used when a service provider needs to formally terminate their professional engagement with a client. This document is essential for maintaining professional relationships while ensuring legal compliance with Nigerian labor and contract laws. It should be used when a service provider decides to end their service arrangement, whether due to contract completion, business strategy changes, or other professional reasons. The letter typically includes key information such as notice period, effective date of withdrawal, handover arrangements, and final billing details. It serves as an official record of service termination and helps protect both parties' interests while ensuring a smooth transition process.

1. Letter Header: Company letterhead, date, reference number, and recipient's address details

2. Subject Line: Clear indication that this is a Withdrawal of Service Notice

3. Opening Statement: Formal introduction and reference to any relevant contracts or agreements

4. Notice of Withdrawal: Clear statement of intention to withdraw services, including effective date

5. Notice Period Details: Specification of notice period being provided in accordance with Nigerian Labour Act

6. Reason for Withdrawal: Brief, professional explanation for the withdrawal of service

7. Current Project Status: Summary of ongoing projects or responsibilities

8. Handover Arrangements: Details of how and when service handover will be conducted

9. Final Invoice/Payment Details: Information about final billing and payment arrangements

10. Closing Statement: Professional conclusion including any appreciation for past business relationship

11. Signature Block: Official signature, name, and position of the sender