The Lease Non Renewal Letter is a crucial document in Nigerian property management and real estate operations, used when a landlord or property owner decides not to extend a tenant's lease for another term. This document must be drafted in accordance with Nigerian property laws, including the Rent Control and Recovery of Residential Premises Law and state-specific tenancy regulations. The letter serves as official documentation of the landlord's intention and helps prevent potential disputes by clearly stating the non-renewal decision, move-out requirements, and property surrender procedures. It should be issued within the notice period required by local law, which varies by state and type of tenancy. The document is particularly important in both residential and commercial contexts, as it initiates the formal process of lease termination and property transition.
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1. Sender's Details: Full name and address of the landlord/property manager
2. Date: Current date of the letter
3. Recipient's Details: Full name and address of the tenant
4. Subject Line: Clear indication that this is a lease non-renewal notice
5. Lease Reference: Details of the current lease including property address, commencement date, and expiration date
6. Non-Renewal Statement: Clear statement of intention not to renew the lease
7. Move-Out Requirements: Key dates and expectations for vacating the property
8. Property Inspection: Information about final inspection and key return procedures
9. Security Deposit: Information about the security deposit return process
10. Closing: Professional closing with contact information for further questions
11. Signature: Landlord's or property manager's signature and printed name
1. Outstanding Payments: Include if there are any pending rent payments or other charges that need to be addressed
2. Forwarding Address Request: Request for tenant to provide their forwarding address for security deposit return if not already provided
3. Property Marketing: Information about showing the property to potential new tenants, if applicable by law
4. Maintenance Issues: Address any ongoing maintenance issues that need resolution before move-out
5. Legal Compliance Statement: Reference to specific local laws or regulations being complied with, if required in the jurisdiction
1. Move-Out Checklist: Detailed list of tenant responsibilities and cleaning requirements for move-out
2. Property Condition Form: Form to document the condition of the property during final inspection
3. Forwarding Address Form: Standard form for tenant to provide their forwarding address
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