Suspension Letter For Theft Template for Philippines

A Suspension Letter For Theft is a critical employment document used in the Philippines when an employer needs to temporarily remove an employee from duty following allegations of theft. The document must strictly comply with Philippine Labor Code requirements and Supreme Court jurisprudence on due process, including the "two-notice rule." It is typically issued after preliminary evidence suggests potential theft but before a full investigation is completed. The letter must balance the employer's right to protect assets with employee rights under Philippine labor laws. It should detail the alleged incident, suspension terms, and investigation process while maintaining procedural fairness. This document is particularly important as improper handling of suspension procedures can lead to claims of illegal dismissal or violation of due process under Philippine employment law.

1. Letter Header: Company letterhead, date, reference number, and document title

2. Employee Information: Complete name, position, department, and employee ID of the recipient

3. Subject Line: Clear indication that this is a Notice of Preventive Suspension due to alleged theft

4. Incident Details: Specific details of the theft incident including date, time, location, and items involved

5. Legal Basis: Citation of relevant provisions from company policies and Labor Code provisions

6. Suspension Terms: Duration of suspension, effective dates, and impact on salary/benefits

7. Investigation Process: Information about the ongoing investigation and employee's right to explain

8. Response Requirements: Deadline and format for submitting written explanation (usually 48 hours)

9. Acknowledgment: Space for employee signature and date of receipt

10. Signatory: Authorized company representative's name, position, and signature