Termination Form For Employee for Philippines

Termination Form For Employee Template for Philippines

A comprehensive legal document used in the Philippines for formalizing and documenting the termination of employment relationships, ensuring compliance with Philippine Labor Code requirements and DOLE regulations. This form incorporates essential elements including employee information, grounds for termination, due process documentation, final pay computation, and clearance procedures. It serves as an official record of employment termination while protecting both employer and employee rights under Philippine labor laws, including proper documentation of separation benefits, company property return, and necessary clearances.

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What is a Termination Form For Employee?

The Termination Form For Employee is a crucial document used in the Philippine business environment to formally document and process the end of an employment relationship. It is designed to comply with the strict requirements of the Philippine Labor Code and Department of Labor and Employment (DOLE) regulations, which mandate specific procedures and documentation for employee termination. This form is essential whether the termination is due to just causes (such as gross misconduct or willful breach of trust), authorized causes (such as redundancy or business closure), or voluntary resignation. It includes comprehensive sections covering employee information, termination grounds, due process compliance, final pay computation, clearance requirements, and return of company properties. The document serves both as a legal record and a processing tool, ensuring all necessary steps are completed and documented in accordance with Philippine employment laws.

What sections should be included in a Termination Form For Employee?

1. Employee Information: Complete details of the employee including name, employee ID, position, department, and date of hire

2. Termination Details: Specific information about the termination including effective date and type of termination

3. Reason for Termination: Clear statement of the grounds for termination, citing specific authorized causes or just causes under the Labor Code

4. Due Process Compliance: Documentation of the steps taken to comply with due process requirements (notice, hearing, decision)

5. Final Pay Components: Breakdown of final pay including salary, pro-rated 13th month pay, unused leave credits, and other statutory benefits

6. Company Property Return: List of company properties to be returned and status of return

7. Clearance Requirements: List of departments/units that need to clear the employee

8. Acknowledgment: Space for signatures of the employee, HR representative, and authorized company officer

What sections are optional to include in a Termination Form For Employee?

1. Separation Package: Details of separation pay and additional benefits - used in cases of redundancy or authorized causes

2. Non-Compete Clause: Reminder of existing non-compete agreements - used when applicable in employee's contract

3. Release and Quitclaim: Waiver of claims against the company - optional depending on company policy and circumstance of termination

4. Performance History Summary: Brief summary of performance issues - used in cases of termination due to poor performance

5. Transition Plan: Handover requirements and knowledge transfer plan - used for key positions requiring transition

6. Appeal Rights: Information about the employee's right to appeal - used in cases of termination for cause

7. Rehire Eligibility: Statement about eligibility for future employment - used based on company policy

What schedules should be included in a Termination Form For Employee?

1. Schedule A - Final Pay Computation: Detailed computation of all monetary benefits, deductions, and final net amount

2. Schedule B - Clearance Checklist: Comprehensive checklist for departmental clearances with signature spaces

3. Schedule C - Company Property Checklist: Detailed list of company properties to be returned with condition assessment

4. Schedule D - Benefits Status: Status of various benefits including health insurance, HMO, retirement benefits

5. Appendix 1 - Supporting Documents: List of attached supporting documents (warnings, performance reviews, etc.)

6. Appendix 2 - Exit Interview Form: Standard exit interview questionnaire and responses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Hospitality

Professional Services

Transportation

Telecommunications

Energy

Agriculture

Mining

Real Estate

Media and Entertainment

Non-Profit Organizations

Government Services

Relevant Teams

Human Resources

Legal

Finance

Administration

Compliance

Operations

Payroll

Employee Relations

Management

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

HR Business Partner

HR Officer

HR Administrator

Compliance Officer

Department Manager

Line Manager

Operations Manager

General Manager

CEO

Managing Director

Administrative Officer

Finance Manager

Payroll Officer

Employee Relations Manager

HR Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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