The Demotion Letter is a crucial employment document used in the Philippines when an organization needs to formally communicate a reduction in an employee's rank, responsibilities, or compensation. This document must comply with Philippine labor laws, including the Labor Code and DOLE regulations, which require clear documentation of employment changes and protection of workers' rights. The letter typically becomes necessary due to performance issues, organizational restructuring, or as an alternative to termination. It must include specific details about the new position, adjusted compensation, effective date, and legitimate business reasons for the demotion, while ensuring due process and the employee's right to respond. A properly drafted Demotion Letter helps protect both the employer and employee by clearly documenting the change in employment terms and maintaining compliance with local labor regulations.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Company letterhead, date, and formal addressing of the employee including their current position and employee ID
2. Subject Line: Clear indication that this is a notice of demotion/change in position
3. Opening Statement: Brief introduction stating the purpose of the letter and reference to any prior discussions or meetings
4. Reason for Demotion: Clear explanation of the legitimate business reasons or performance issues leading to the demotion, with specific examples or references to previous documentation
5. New Position Details: Specific information about the new position, including title, department, and immediate supervisor
6. Compensation Changes: Clear statement of new salary and any changes to benefits or other compensation components
7. Effective Date: Specific date when the demotion takes effect
8. Transition Plan: Brief outline of the handover process and transition to the new role
9. Closing Statement: Professional conclusion with acknowledgment section and required signatures
1. Performance Improvement Plan: Include when the demotion is due to performance issues and there's a structured plan for improvement
2. Appeal Rights: Information about the employee's right to appeal the decision, if applicable under company policy
3. Probationary Period: Details of any probationary period in the new position, if applicable
4. Alternative Options: Include when there are other positions or alternatives available to the employee
5. Union Provisions: Include when the employee is covered by a collective bargaining agreement
6. Confidentiality Statement: Include when the demotion involves sensitive information or changes in access to confidential information
1. New Job Description: Detailed description of the responsibilities and requirements of the new position
2. Performance Documentation: Copies of relevant performance reviews or incident reports justifying the demotion
3. Compensation Details: Detailed breakdown of new salary structure and benefits package
4. Organization Chart: Updated organizational chart showing the employee's new position in the company structure
Relevant legal definitions
Clauses
Notice
Cause for Demotion
Position Change
Compensation Adjustment
Effective Date
Reporting Structure
Job Responsibilities
Benefits Modification
Transition Period
Performance Requirements
Probationary Terms
Confidentiality
Non-Disclosure
Appeal Rights
Acknowledgment
Employee Rights
Compliance with Labor Laws
Acceptance
Severability
Governing Law
Cause for Demotion
Position Change
Compensation Adjustment
Effective Date
Reporting Structure
Job Responsibilities
Benefits Modification
Transition Period
Performance Requirements
Probationary Terms
Confidentiality
Non-Disclosure
Appeal Rights
Acknowledgment
Employee Rights
Compliance with Labor Laws
Acceptance
Severability
Governing Law
Relevant Industries
Manufacturing
Financial Services
Retail
Technology
Healthcare
Education
Construction
Hospitality
Professional Services
Transportation
Telecommunications
Public Sector
Energy
Mining
Agriculture
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Labor Relations
Corporate Secretariat
Senior Management
Operations Management
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
HR Business Partner
Employee Relations Manager
HR Operations Manager
Compliance Officer
Department Manager
HR Administrator
General Manager
Chief Human Resources Officer
Labor Relations Manager
HR Specialist
Corporate Secretary
Operations Director
Find the exact document you need
Letter Of Acceptance Of Employment
A formal document under Philippine law where an employee accepts a job offer and its associated terms and conditions, serving as an interim document before the full employment contract.
Download
Asset Form For Employee
A Philippine-compliant legal form documenting the assignment of company assets to employees and establishing terms for their use and return.
Download
Employment Registration Form
A mandatory employment document under Philippine law that records essential employee information and formalizes the employment relationship.
Download
Employment Details Form
A standardized form used in the Philippines to document employment terms, conditions, and employee information in compliance with Philippine labor laws.
Download
Work Authorization Form
A Philippine-compliant document authorizing specific work activities, ensuring safety compliance and proper approvals under DOLE regulations.
Download
Letter Of Intent To Continue Working
A formal Philippine-compliant document expressing an employee's intention to continue employment with their current organization, subject to local labor laws.
Download
Guarantor Letter For Employment
A Philippine legal document where a guarantor assumes responsibility for an employee's obligations or potential liabilities during employment, governed by the Philippine Civil Code.
Download
General Job Application Letter
A formal job application letter compliant with Philippine labor laws and business customs, used to express interest in employment opportunities and showcase candidate qualifications.
Download
Application Letter For Job Order
A formal application letter used in the Philippines for temporary or project-based employment positions, compliant with Philippine labor laws and regulations.
Download
Seasonal Workers Application Form
A Philippine-compliant application form for seasonal employment, designed to collect essential information and declarations from potential seasonal workers.
Download
Registration Letter For Job
A formal employment registration document used in the Philippines that outlines initial employment terms and mandatory government registration requirements.
Download
Memorandum Letter For Employees
A formal internal communication document used in Philippine workplaces to convey official information, instructions, or notices to employees, compliant with Philippine labor laws.
Download
Income Verification Form
A Philippine-compliant form for officially verifying and documenting an individual's income sources and amounts for various financial and legal purposes.
Download
Job Application Form
A Philippine-compliant Job Application Form for collecting comprehensive candidate information while adhering to local labor and privacy laws.
Download
Employee Exit Clearance Form
A Philippine-compliant form that documents an employee's complete clearance from company obligations and property accountability upon separation from employment.
Download
Employee Clearance Letter
A formal document under Philippine law certifying that a departing employee has fulfilled all obligations and is cleared to receive final settlements.
Download
Employment Verification Form
A Philippine-compliant official document verifying an individual's employment status and details with an organization, used for various legal and financial purposes.
Download
Demotion Letter
A formal notification document under Philippine law that communicates an employee's demotion, including changes in position, responsibilities, and compensation.
Download
Work Verification Form
A Philippine-compliant document that formally verifies an individual's employment status and details with an organization, following local labor laws and DOLE guidelines.
Download
Salary Increase Letter To Employee
A formal document used in the Philippines to officially communicate and document an employee's salary increase, complying with Philippine labor laws and corporate requirements.
Download
Casual Employment Agreement
A Philippine law-compliant agreement for temporary or project-based employment, establishing terms and conditions for casual workers.
Download
Salary Confirmation Letter
A formal letter compliant with Philippine employment law that confirms an employee's current salary and compensation details for official purposes.
Download
Income Verification Letter For Self Employed
A formal document used in the Philippines to verify the income of self-employed individuals, compliant with BIR and DTI requirements, used for various official purposes.
Download
Employment Letter For Visa
A formal employment letter compliant with Philippine regulations, used to support foreign nationals' work visa applications while outlining employment terms and conditions.
Download
Employment History Letter
A formal employment verification document issued under Philippine law that confirms an individual's work history, positions held, and employment details with an organization.
Download
Employment Confirmation Letter For Visa
A formal employment verification document issued by Philippine employers to confirm employment status and details for employee visa applications, complying with Philippine immigration laws.
Download
Contract Letter Of Employment
A legally binding employment agreement under Philippine law that outlines key employment terms and conditions while ensuring compliance with local labor regulations.
Download
Confirmation Of Employment Letter For Bank
A formal employment verification document issued by Philippine employers to confirm an employee's work status and compensation details for banking purposes.
Download
Simple Job Application Form
A comprehensive job application form tailored for the Philippine market, compliant with local labor laws and data privacy requirements.
Download
Employment Record Letter
A formal document issued under Philippine law that verifies and details an individual's employment history with an organization, including positions held and employment dates.
Download
Job Seeker Form
A Philippine-compliant job application form that collects candidate information while adhering to local labor laws and data privacy regulations.
Download
Termination Form For Employee
A legal document for employment termination in the Philippines, ensuring compliance with local labor laws while documenting the separation process and related requirements.
Download
New Hire Reporting Form
A mandatory form used in the Philippines for reporting new employee information to government agencies and internal departments, ensuring compliance with Philippine labor laws and regulations.
Download
Employment Verification Request Form
A Philippine-compliant form for requesting and providing employment verification details, adhering to local labor and privacy laws.
Download
Employment Letter For Bank Account
A formal employment verification letter compliant with Philippine banking regulations, used for opening bank accounts and confirming employment status and income.
Download
Employment Contract Form
Standard employment contract template compliant with Philippine labor laws, establishing terms and conditions of employment relationship.
Download
Employment Offer Letter
A formal employment offer document compliant with Philippine labor laws, outlining terms and conditions of employment.
Download
Employee Deduction Form
A Philippine-compliant authorization form for employee salary deductions, covering both mandatory and voluntary deductions in accordance with local labor laws.
Download
Employment Letter For Bank Loan
A formal employment verification document issued under Philippine law that confirms an employee's work status and income details for bank loan application purposes.
Download
Job Contract
A legally binding employment agreement that establishes employment terms and conditions in compliance with Philippine labor laws and regulations.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)