The Notice of Intent to Terminate is a crucial document in Philippine employment law that initiates the formal process of employment termination. It serves as the first step in the mandatory twin notice rule, where employers must provide two separate notices before finalizing any termination. This document is required whether the termination is for just cause (such as serious misconduct or willful disobedience) or authorized cause (such as redundancy or retrenchment). The notice must clearly state the grounds for termination, provide specific details of alleged violations or circumstances, and inform the employee of their right to an administrative hearing. It should be carefully drafted to ensure compliance with the Labor Code of the Philippines, DOLE regulations, and relevant jurisprudence to avoid claims of illegal dismissal.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
Alternatively...
1. Letterhead and Date: Company letterhead with complete business address and current date
2. Employee Information: Full name of employee, position/designation, and department
3. Subject Line: Clear indication that this is a Notice of Intent to Terminate Employment
4. Grounds for Termination: Specific details of the offense(s) or reason(s) for intended termination, citing relevant company policies or labor code provisions
5. Factual Circumstances: Detailed description of the incidents or circumstances leading to the intended termination
6. Administrative Due Process: Statement informing the employee of their right to explain their side and attend a formal hearing
7. Response Period: Specific timeframe (typically 5 working days) given to the employee to submit a written explanation
8. Hearing Details: Information about the scheduled administrative hearing including date, time, and venue
9. Closing Statement: Standard closing indicating that this serves as the first written notice as required by law
10. Signature Block: Name and signature of authorized company representative
1. Previous Violations: Include when there are prior incidents or warnings relevant to the current case
2. Preventive Suspension Notice: Include when the employee is being placed under preventive suspension pending investigation
3. Company Policy References: Include specific references to company policies, employee handbook, or code of conduct when relevant
4. Union Representative Notice: Include if the employee is a union member and entitled to union representation
1. Supporting Documents: Copies of relevant incident reports, witness statements, or other evidence
2. Previous Warning Letters: Copies of prior warning letters or disciplinary actions if applicable
3. Company Policies: Relevant excerpts from company policies or employee handbook
4. Acknowledgment Receipt: Form for the employee to sign acknowledging receipt of the notice
Authors
Find the document you need
Letter Of Intent For Renewal Of Contract Of Lease
A preliminary document under Philippine law expressing intent to renew an existing lease agreement and outlining proposed renewal terms.
Download
Letter Of Intent To Quit
A formal resignation notice compliant with Philippine Labor Code requirements, serving as official documentation of an employee's intention to terminate employment with 30 days' notice.
Download
Intent To Vacate Letter To Landlord
A formal notice from tenant to landlord declaring intention to end tenancy and vacate property, compliant with Philippine rental laws and regulations.
Download
Letter Of Intent To Relocate
A formal document under Philippine law that communicates an employer's intention to relocate an employee, outlining the transfer terms and conditions.
Download
Notice Of Intent To Sell Rental Property
A formal notice under Philippine law informing tenants of a landlord's intention to sell their rented property, including statutory requirements and tenant rights.
Download
Letter Of Intent To Evict Tenant
A formal legal notice used in the Philippines to inform tenants of the landlord's intention to terminate their lease and initiate eviction proceedings, in compliance with Philippine rental laws.
Download
Letter Of Intent For Not Renewing Employment Contract
A formal notice under Philippine law communicating an employer's intention not to renew a fixed-term employment contract upon its expiration.
Download
Notice Of Intent To Lease
A formal preliminary document used in the Philippines to express interest in leasing a property and initiate lease negotiations.
Download
Notice Of Intent To Inspect
A formal Philippine legal document notifying recipients of an upcoming official inspection, including inspection details and requirements.
Download
Letter Of Intent To Renew Commercial Lease
A formal communication document used in the Philippines to express a tenant's intention to renew an existing commercial lease agreement and initiate renewal negotiations.
Download
Notice Of Intent To Repossess Vehicle
A formal notice under Philippine law informing a borrower of impending vehicle repossession due to default, including cure period and payment requirements.
Download
Notice Of Intent To Marry
A mandatory legal document filed with the Philippine local civil registrar declaring two parties' intention to marry and initiating the marriage license application process.
Download
Notice Of Intent To Retire
A formal written notification to an employer regarding an employee's intention to retire, compliant with Philippine labor laws and retirement regulations.
Download
Letter Of Intent For Car Redemption
A formal letter used in the Philippines to communicate the intention to redeem a repossessed vehicle, outlining payment terms and vehicle details in accordance with Philippine law.
Download
Notice Of Intent To Foreclose Letter
A formal legal notice under Philippine law informing a borrower of loan default and the lender's intention to initiate foreclosure proceedings if the default is not cured.
Download
60 Day Notice Of Intent To Sell
A formal notice used in the Philippines to inform relevant parties of a property owner's intention to sell their property, initiating a mandatory 60-day waiting period before the sale.
Download
Notice Of Intent To Foreclose
A formal notification under Philippine law from a lender to a borrower declaring the intent to initiate foreclosure proceedings on mortgaged property if the default is not cured.
Download
Letter Of Intent To Raise Rent
A formal notice under Philippine law informing tenants of an intended rent increase, complying with the Rent Control Act and specifying new rental terms.
Download
Notice Of Intent To Terminate Lease
A formal notice under Philippine law used to communicate the intention to terminate a lease agreement, serving as official documentation of the termination process.
Download
Notice Of Intent To Sell Property
A formal notification document used in the Philippines to inform relevant parties of an owner's intention to sell property, complying with Philippine property law requirements.
Download
Notice Of Intent To Terminate
A formal notice under Philippine labor law initiating employment termination proceedings, detailing grounds for termination and ensuring due process through the twin notice rule.
Download
Notice Of Intent To Vacate
A formal notification document used in the Philippines by tenants to inform landlords of their intention to end their lease agreement and vacate a property, in compliance with Philippine rental laws.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your data is private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
