Notice Of Termination Of Employment Contract Template for Philippines

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Notice Of Termination Of Employment Contract

"I need a Notice of Termination of Employment Contract for our Manila office, effective March 15, 2025, due to company redundancy affecting our IT department of 10 employees, ensuring compliance with Philippine DOLE requirements for authorized cause termination."

Document background

The Notice Of Termination Of Employment Contract is a critical legal document used in the Philippine employment context when an employer needs to formally end an employment relationship. This document must be prepared in strict compliance with the Labor Code of the Philippines, particularly Articles 297-299, which govern employment termination. It is used in situations where termination is necessary due to just causes (such as serious misconduct or willful disobedience) or authorized causes (such as installation of labor-saving devices or redundancy). The notice must follow the mandatory "two-notice rule" under Philippine labor law, which requires a written notice informing the employee of the specific grounds for termination and an opportunity to explain their side, followed by a notice of termination if warranted. This document serves as crucial evidence in potential labor disputes and must include specific details about the termination grounds, effective date, final settlements, and employee rights.

Suggested Sections

1. Letter Header: Company letterhead, date, and formal addressing to the employee including their full name, position, and department

2. Subject Line: Clear indication that this is a Notice of Termination of Employment

3. Opening Statement: Reference to previous communications (if any) and clear statement of the purpose of the letter

4. Grounds for Termination: Specific detailed explanation of the cause(s) for termination, citing relevant provisions of the Labor Code or company policies

5. Facts and Evidence: Presentation of specific incidents, dates, and evidence supporting the grounds for termination

6. Legal Basis: Citation of relevant provisions from the Labor Code of the Philippines and company policies that support the termination

7. Effective Date: Clear statement of the effective date of termination and any notice period requirements

8. Final Settlement: Information about final pay, benefits, clearance procedures, and company property return requirements

Optional Sections

1. Previous Warnings: Include this section when there have been previous disciplinary actions or warnings issued to the employee

2. Separation Benefits: Include when the termination entitles the employee to separation pay or other benefits beyond regular final pay

3. Non-Compete Reminder: Include when the employee is bound by non-compete or confidentiality agreements that survive termination

4. Appeal Process: Include when company policy provides for an internal appeal process for termination decisions

5. Transition Arrangements: Include when there are specific handover requirements or transition periods required

Suggested Schedules

1. Summary of Violations: Detailed list of specific violations or incidents with dates and references to supporting documentation

2. Computation of Final Pay: Breakdown of final salary, benefits, deductions, and other monetary considerations

3. Clearance Checklist: List of items and procedures that need to be completed before final settlement

4. Company Property Inventory: List of company properties that need to be returned by the employee

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking and Finance

Information Technology

Manufacturing

Retail and Consumer Goods

Healthcare

Education

Construction

Business Process Outsourcing

Telecommunications

Hospitality and Tourism

Professional Services

Transportation and Logistics

Energy and Utilities

Media and Entertainment

Mining and Natural Resources

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Employee Relations

Corporate Secretariat

Administration

Operations Management

Department Management

Industrial Relations

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Compliance Officer

Department Manager

Division Head

Chief Executive Officer

Chief Operating Officer

HR Business Partner

Employee Relations Manager

Senior HR Officer

Legal Manager

Department Supervisor

Line Manager

Unit Head

HR Administrator

Company Secretary

Managing Director

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Let's create your Notice Of Termination Of Employment Contract

Authors

Alex Denne

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