The End of Employment Letter is a crucial document in Philippine employment law that formally communicates and documents the termination of an employment relationship. It is required whenever an employee's service with a company comes to an end, whether through resignation, retirement, termination, or mutual agreement. The document must comply with the Philippine Labor Code and Department of Labor and Employment (DOLE) regulations, which require specific information about the termination, including the effective date, reason for separation, final pay computation, benefits, and clearance procedures. This letter serves as an important legal record and helps prevent future disputes by clearly documenting the terms of separation and any outstanding obligations between the parties.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
Alternatively...
1. Letter Header and Date: Company letterhead, date, and reference number if applicable
2. Employee Information: Full name, position, department, and employee ID of the recipient
3. Subject Line: Clear indication that this is an End of Employment notification
4. Confirmation of Employment End: Clear statement of employment termination and effective date
5. Reason for Termination: Brief statement of the reason for employment ending (e.g., resignation, retirement, redundancy)
6. Final Pay Details: Overview of final salary, benefits, and other entitlements
7. Return of Company Property: List of company assets to be returned
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Certificate of Employment: Confirmation that a certificate of employment will be provided
10. Contact Information: HR department contact details for any queries
11. Signature Block: Space for authorized signatory and employee acknowledgment
1. Separation Pay Computation: Include when termination involves separation pay or retirement benefits
2. Non-Compete Reminder: Include if employee is bound by non-compete agreements
3. Clearance Requirements: Detailed clearance process if complex department handovers are needed
4. Benefits Continuation: Information about extension of benefits if applicable
5. Release and Quitclaim: Include when a separate quitclaim needs to be referenced
6. Exit Interview: Include when an exit interview needs to be scheduled
7. Transfer of Responsibilities: Include when handling over of duties needs to be documented
1. Schedule A - Final Pay Computation: Detailed breakdown of final pay including salary, pro-rated benefits, deductions
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Outstanding Obligations: List of any outstanding loans, advances, or obligations
4. Schedule D - Benefits Statement: Summary of benefits status and conversion options
5. Appendix 1 - Clearance Form: Standard clearance form to be completed by relevant departments
6. Appendix 2 - Certificate of Employment Template: Draft of the certificate of employment to be issued
Authors
Find the document you need
No items found.
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your data is private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
