The Notice of Termination of Employment by Employee is a crucial document in Philippine employment law that formalizes an employee's decision to end their employment relationship. This document is required whenever an employee wishes to voluntarily terminate their employment and must comply with the notice period requirements specified in the Labor Code of the Philippines or the employment contract, whichever is more favorable to the employee. The notice typically requires 30 days' advance notification unless a different period is specified in the employment agreement. The document should be professionally formatted, clearly state the intention to resign, specify the last working day, and maintain a courteous tone. It serves as a legal record of the resignation and helps ensure a smooth transition process while protecting both parties' interests under Philippine labor laws.
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1. Letter Header: Complete contact information of the employee and employer, date, and formal business letter formatting
2. Addressee Details: Formal addressing to immediate supervisor/HR manager with their complete name and title
3. Subject Line: Clear indication that this is a resignation notice/employment termination notice
4. Formal Notice Statement: Clear and unambiguous statement of intention to resign from the position
5. Effective Date: Specific last day of employment, ensuring compliance with notice period requirements
6. Current Role Reference: Mention of current position and department
7. Compliance Statement: Reference to notice period compliance as per employment contract or labor law
8. Closing: Professional closing statement with signature block
1. Reason for Resignation: Brief, professional explanation of resignation reason - include if appropriate and if wanting to maintain good relations
2. Gratitude Statement: Expression of appreciation for opportunities - include if leaving on good terms
3. Transition Plan: Overview of handover arrangements - include if in a critical role or managing important projects
4. Future Contact: Provision of future contact details - include if wanting to maintain professional network
5. Request for Reference: Professional request for future reference - include if seeking references for future employment
6. Benefits Discussion: Reference to final salary, benefits, clearance - include if there are specific items to address
1. Handover Document: Detailed list of ongoing projects, responsibilities, and status - attach if in a role with significant responsibilities
2. Exit Checklist: Company-specific requirements for clearing employment - attach if required by company policy
3. Certificate of Employment Request: Formal request for employment certification - attach if required for future employment
4. Confidentiality Reminder: Acknowledgment of continuing confidentiality obligations - attach if dealing with sensitive information
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