The Display Screen Equipment Risk Assessment is a crucial workplace health and safety document required under New Zealand legislation, particularly the Health and Safety at Work Act 2015 and associated regulations. This assessment should be conducted when new workstations are set up, when new employees start work, when significant changes are made to existing workstations, or when health issues related to display screen use are reported. The document provides a systematic approach to identifying, assessing, and controlling risks associated with prolonged display screen use, covering aspects such as equipment configuration, workspace ergonomics, environmental factors, and work patterns. It serves as both a compliance tool and a practical guide for maintaining workplace safety and employee wellbeing in modern office environments throughout New Zealand.
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1. Assessment Information: Basic details including date of assessment, assessor name, location, and employee details
2. Workstation Details: Specific information about the workstation being assessed including equipment types and configuration
3. Display Screen Equipment Checklist: Systematic evaluation of screen positioning, height, distance, reflection, and clarity
4. Workspace Environment Assessment: Evaluation of lighting, noise, temperature, and other environmental factors
5. Posture and Ergonomics Assessment: Analysis of seating, desk setup, and user posture
6. Work Patterns: Assessment of daily screen time, break patterns, and task variation
7. Identified Hazards: List and description of all identified risks and hazards
8. Risk Evaluation: Assessment of risk levels for each identified hazard
9. Control Measures: Recommended actions to control or eliminate identified risks
10. Action Plan: Specific actions required, including timeframes and responsibilities
1. Previous Assessment Review: Review of previous assessments and actions taken - include when this is a follow-up assessment
2. Special Requirements: Assessment of any specific needs due to disability or medical conditions - include when applicable
3. Remote Working Considerations: Additional assessment factors for home or remote working setups - include for remote workers
4. Multiple Workstation Assessment: Assessment for employees who use multiple workstations - include when applicable
5. Software Assessment: Evaluation of software usability and suitability - include for roles with specialized software requirements
1. Appendix A: DSE Assessment Checklist: Detailed checklist used during the assessment process
2. Appendix B: Workstation Setup Guide: Visual guide for correct workstation setup and posture
3. Appendix C: Exercise Guide: Recommended exercises and stretches for DSE users
4. Appendix D: Risk Rating Matrix: Matrix used to evaluate and prioritize risks
5. Appendix E: Equipment Specifications: Technical specifications and requirements for DSE equipment
6. Appendix F: Reference Documents: Relevant legislation, guidelines, and standards referenced in the assessment
Relevant legal definitions
Display Screen Equipment (DSE)
Workstation
Risk Assessment
Hazard
Control Measure
User
Assessor
Hot Desking
Ergonomics
Manual Handling
Musculoskeletal Disorders (MSDs)
Repetitive Strain Injury (RSI)
Work Pattern
Rest Break
Reasonable Adjustment
Workplace
PCBU (Person Conducting a Business
Worker
DSE User
Eye Strain
Glare
Workstation Assessment
Risk Factor
Control Hierarchy
Corrective Action
Safe Working Practice
Desk Setup
Screen Resolution
Working Environment
Visual Display Unit (VDU)
Task Rotation
Harm
Reasonably Practicable
Workstation
Risk Assessment
Hazard
Control Measure
User
Assessor
Hot Desking
Ergonomics
Manual Handling
Musculoskeletal Disorders (MSDs)
Repetitive Strain Injury (RSI)
Work Pattern
Rest Break
Reasonable Adjustment
Workplace
PCBU (Person Conducting a Business
Worker
DSE User
Eye Strain
Glare
Workstation Assessment
Risk Factor
Control Hierarchy
Corrective Action
Safe Working Practice
Desk Setup
Screen Resolution
Working Environment
Visual Display Unit (VDU)
Task Rotation
Harm
Reasonably Practicable
Clauses
Assessment Details
Equipment Specifications
Workstation Setup
Environmental Conditions
Risk Identification
Health and Safety
Ergonomic Requirements
Work Patterns
Training Requirements
Employee Responsibilities
Employer Obligations
Compliance
Record Keeping
Review Procedures
Corrective Actions
Medical Requirements
Emergency Procedures
Reporting Requirements
Implementation Timeline
Assessment Methodology
Equipment Specifications
Workstation Setup
Environmental Conditions
Risk Identification
Health and Safety
Ergonomic Requirements
Work Patterns
Training Requirements
Employee Responsibilities
Employer Obligations
Compliance
Record Keeping
Review Procedures
Corrective Actions
Medical Requirements
Emergency Procedures
Reporting Requirements
Implementation Timeline
Assessment Methodology
Relevant Industries
Information Technology
Financial Services
Professional Services
Public Sector
Education
Healthcare
Legal Services
Media and Communications
Manufacturing
Retail (Corporate Operations)
Telecommunications
Insurance
Engineering
Research and Development
Non-Profit Organizations
Relevant Teams
Health and Safety
Human Resources
Facilities Management
Information Technology
Operations
Compliance
Risk Management
Employee Relations
Occupational Health
Workplace Services
Relevant Roles
Health and Safety Manager
Occupational Health Advisor
Facilities Manager
HR Manager
Office Manager
IT Support Specialist
Workplace Ergonomist
Risk Assessment Officer
Compliance Manager
Operations Manager
Employee Relations Manager
Workplace Safety Coordinator
Environmental Health Officer
Corporate Wellness Manager
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