The Display Screen Equipment Risk Assessment is a crucial document required under South African health and safety regulations to protect employees who regularly use display screen equipment in their work. This assessment becomes necessary when new workstations are set up, when new users start work, when significant changes are made to existing workstations, or when users report health issues related to DSE use. The document helps organizations comply with the Occupational Health and Safety Act and related regulations while demonstrating their commitment to employee wellbeing. It includes detailed evaluations of workstation ergonomics, environmental factors, user habits, and potential health risks, leading to specific recommendations for improvements and risk mitigation strategies.
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1. Assessment Information: Basic details including date of assessment, assessor name, location, and employee details
2. Workstation Identification: Specific details about the workstation being assessed including equipment details and location
3. Display Screen Equipment Details: Detailed information about the display screen equipment including make, model, and specifications
4. Workspace Environment Assessment: Evaluation of environmental factors including lighting, noise, temperature, and ventilation
5. Workstation Setup Assessment: Assessment of desk, chair, screen position, keyboard, mouse, and other peripheral equipment
6. User Work Patterns: Analysis of typical usage patterns, breaks, and duration of DSE use
7. Health and Comfort Factors: Assessment of any reported health issues or discomfort related to DSE use
8. Risk Evaluation: Detailed evaluation of identified risks and their severity
9. Control Measures: Existing control measures and their effectiveness
10. Recommendations: Specific recommendations for improvements and risk mitigation
11. Action Plan: Detailed plan of required actions, responsibilities, and timeframes
1. Previous Assessment Review: Review of previous assessments and progress on recommendations - include if this is a follow-up assessment
2. Special Requirements: Assessment of any special needs or adjustments required for users with disabilities or specific health conditions
3. Remote Working Considerations: Additional assessment factors for remote or hybrid working arrangements
4. Software Assessment: Evaluation of software ergonomics and usability - include for roles heavily dependent on specific software
5. Cost Analysis: Breakdown of costs for recommended improvements - include when significant equipment changes are recommended
1. Appendix A: Workstation Checklist: Detailed checklist used during the assessment
2. Appendix B: Photographic Evidence: Photographs of the workstation setup showing key issues or good practices
3. Appendix C: Employee Questionnaire Results: Compilation of responses from the employee's pre-assessment questionnaire
4. Appendix D: Equipment Specifications: Technical specifications of current equipment and recommended replacements
5. Appendix E: Training Records: Records of DSE-related training completed by the employee
6. Appendix F: Risk Matrix: Risk evaluation matrix showing likelihood and severity of identified risks
Relevant legal definitions
Display Screen Equipment (DSE)
Workstation
User
Risk Assessment
Control Measures
Ergonomics
Musculoskeletal Disorders
Work-Related Upper Limb Disorders
Visual Display Unit (VDU)
Hot-Desking
Repetitive Strain Injury (RSI)
Workplace
Reasonably Practicable
Competent Person
Assessment Period
Corrective Actions
Rest Break
Work Pattern
Hazard
Risk
DSE User
Designated Workspace
Environmental Factors
Occupational Health Practitioner
Health and Safety Representative
Ergonomic Requirements
Assessment Review Period
Peripheral Equipment
Working Environment
Preventive Measures
Workstation
User
Risk Assessment
Control Measures
Ergonomics
Musculoskeletal Disorders
Work-Related Upper Limb Disorders
Visual Display Unit (VDU)
Hot-Desking
Repetitive Strain Injury (RSI)
Workplace
Reasonably Practicable
Competent Person
Assessment Period
Corrective Actions
Rest Break
Work Pattern
Hazard
Risk
DSE User
Designated Workspace
Environmental Factors
Occupational Health Practitioner
Health and Safety Representative
Ergonomic Requirements
Assessment Review Period
Peripheral Equipment
Working Environment
Preventive Measures
Clauses
Assessment Details
Identification
Equipment Specifications
Workplace Environment
Health and Safety
Risk Evaluation
Ergonomic Requirements
User Requirements
Environmental Conditions
Control Measures
Training Requirements
Review and Monitoring
Compliance
Documentation
Action Planning
Responsibilities
Implementation
Reporting
Assessment Methodology
Equipment Standards
Identification
Equipment Specifications
Workplace Environment
Health and Safety
Risk Evaluation
Ergonomic Requirements
User Requirements
Environmental Conditions
Control Measures
Training Requirements
Review and Monitoring
Compliance
Documentation
Action Planning
Responsibilities
Implementation
Reporting
Assessment Methodology
Equipment Standards
Relevant Industries
Financial Services
Information Technology
Professional Services
Government and Public Sector
Healthcare
Education
Media and Broadcasting
Telecommunications
Legal Services
Insurance
Banking
Call Centers
Research and Development
Manufacturing (Office Operations)
Retail (Administrative Functions)
Relevant Teams
Human Resources
Health and Safety
Facilities Management
Information Technology
Operations
Compliance
Risk Management
Occupational Health
Employee Relations
Quality Assurance
Relevant Roles
Health and Safety Manager
Occupational Health Nurse
Ergonomist
Risk Assessment Officer
Facilities Manager
HR Manager
IT Support Specialist
Office Manager
Compliance Officer
Workplace Safety Coordinator
Environmental Health Officer
Operations Manager
Quality Assurance Manager
Administrative Manager
Workplace Wellness Coordinator
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