Display Screen Equipment Risk Assessment Template for the United Arab Emirates

A Display Screen Equipment Risk Assessment is a systematic evaluation of computer workstations and visual display units to identify potential health and safety risks for employees who regularly use screens as part of their work. In the United Arab Emirates, this assessment helps organizations comply with workplace safety obligations under federal labor law while protecting employee wellbeing through proper workstation design and ergonomic practices.

When do you need this document?

You must conduct a Display Screen Equipment Risk Assessment whenever a new employee begins work involving regular computer use, typically defined as more than one hour of continuous screen work daily. The assessment is also required when workstations are relocated, new equipment is installed, or existing setups are modified significantly. UAE organizations should perform periodic reassessments annually or when employees report discomfort, eye strain, or musculoskeletal issues related to their workstation. Additionally, following workplace accidents or incidents involving computer workstations, immediate reassessment ensures continued compliance and employee safety.

Key legal considerations

The assessment must evaluate multiple critical factors including screen positioning, clarity, and adjustability to prevent eye strain and vision problems. Workspace ergonomics require careful attention to desk height, chair adjustability, keyboard and mouse positioning, and adequate legroom. Environmental factors such as lighting levels, glare reduction, ventilation, and noise control directly impact employee comfort and productivity. The assessment should also consider break patterns, training requirements, and any special accommodations needed for employees with existing health conditions. Documentation of findings and corrective actions taken provides essential evidence of employer compliance with duty of care obligations.

Legal requirements in United Arab Emirates

Under UAE Federal Law No. 8 of 1980, employers must provide safe working environments and protect employee health from occupational hazards. Ministerial Order No. 32 of 1982 specifically addresses workplace lighting, ventilation, and seating arrangements that directly impact display screen equipment users. In Abu Dhabi, OSHAD Code of Practice 30.0 provides detailed guidelines for visual display unit setup, screen positioning, and workplace ergonomics that must be incorporated into risk assessments. Dubai Municipality Technical Guidelines establish additional specifications for office environments including temperature control and lighting standards. The assessment must demonstrate compliance with these regulations while identifying specific measures to eliminate or control identified risks through engineering controls, administrative procedures, or personal protective equipment where necessary.