Display Screen Equipment Risk Assessment for Hong Kong

Display Screen Equipment Risk Assessment Template for Hong Kong

A Display Screen Equipment Risk Assessment document prepared under Hong Kong jurisdiction is a comprehensive workplace safety assessment tool designed to evaluate and mitigate risks associated with the use of display screen equipment in the workplace. This document complies with Hong Kong's Occupational Safety and Health Ordinance and the specific requirements outlined in the Code of Practice for Working with Display Screen Equipment. It includes detailed evaluations of workstation setup, environmental factors, user patterns, and potential health impacts, along with specific recommendations for risk mitigation and improvement actions.

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What is a Display Screen Equipment Risk Assessment?

The Display Screen Equipment Risk Assessment is a mandatory workplace safety document required under Hong Kong's occupational safety regulations for organizations where employees regularly use display screen equipment. This assessment becomes necessary when new workstations are set up, when new users start working with DSE, or when significant changes are made to existing workstation setups. The document serves as both a risk evaluation tool and a legal compliance record, demonstrating the organization's commitment to maintaining workplace safety standards. It includes comprehensive assessments of workstation ergonomics, environmental factors, and user work patterns, along with specific recommendations for risk mitigation. The assessment must be conducted by qualified personnel and should be reviewed periodically or when significant changes occur in the workplace setup or user requirements.

What sections should be included in a Display Screen Equipment Risk Assessment?

1. Assessment Information: Basic details including date of assessment, assessor name, location, and department being assessed

2. Equipment and Workstation Details: Specific information about the DSE equipment being assessed, including computer hardware, software, and workstation furniture

3. User Information: Details about the DSE users, including job roles, hours of DSE use, and any reported health concerns

4. Environmental Assessment: Evaluation of workplace environmental factors including lighting, noise, temperature, and humidity

5. Workstation Assessment: Detailed assessment of workstation ergonomics including screen position, keyboard, mouse, chair, and desk setup

6. Work Pattern Analysis: Assessment of work routines, break patterns, and task variation

7. Health and Safety Issues: Identification of current and potential health and safety issues related to DSE use

8. Risk Evaluation: Analysis and scoring of identified risks based on likelihood and severity

9. Recommendations: Specific actions required to address identified risks and improve workplace safety

10. Action Plan: Detailed plan with timeframes and responsibilities for implementing recommendations

What sections are optional to include in a Display Screen Equipment Risk Assessment?

1. Previous Assessment Review: Review of previous DSE assessments and progress on past recommendations, used when this is not the first assessment

2. Special Requirements Assessment: Additional assessment for users with specific needs or disabilities

3. Software Evaluation: Detailed assessment of software suitability and usability, needed for complex software environments

4. Remote Working Assessment: Additional section for assessing DSE use in remote working environments, used when employees work from home

5. Multi-Screen Setup Assessment: Specific assessment for workstations using multiple display screens, used when applicable

What schedules should be included in a Display Screen Equipment Risk Assessment?

1. Appendix A: Assessment Checklist: Detailed checklist used during the assessment process

2. Appendix B: Photographic Evidence: Photographs of workstation setup and identified issues

3. Appendix C: Ergonomic Guidelines: Reference guide for correct DSE workstation setup and use

4. Appendix D: Risk Scoring Matrix: Matrix used to evaluate and score identified risks

5. Schedule 1: Employee Training Records: Documentation of DSE safety training completed by affected employees

6. Schedule 2: Equipment Inventory: Detailed list of all DSE equipment included in the assessment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Agreement Contract

Cost

Free to use
Relevant legal definitions
Relevant Industries

Financial Services

Technology

Professional Services

Healthcare

Education

Government

Media and Entertainment

Retail

Manufacturing

Telecommunications

Insurance

Banking

Legal Services

Consulting

Research and Development

Relevant Teams

Health and Safety

Human Resources

Facilities Management

Information Technology

Operations

Risk and Compliance

Occupational Health

Administrative Services

Employee Wellness

Legal

Quality Assurance

Relevant Roles

Health and Safety Manager

Occupational Health Specialist

Facilities Manager

HR Manager

Office Manager

IT Manager

Risk Assessment Officer

Workplace Safety Coordinator

Environmental Health Officer

Ergonomics Specialist

Compliance Officer

Operations Manager

Department Supervisor

Corporate Safety Director

Workplace Wellness Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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