Display Screen Equipment Risk Assessment Template for Hong Kong

A Display Screen Equipment Risk Assessment is a critical workplace safety document that helps you comply with Hong Kong's stringent occupational health regulations while protecting your employees who work with computers and display screens. This comprehensive assessment evaluates potential health risks associated with prolonged computer use and ensures your workplace meets the safety standards required under local legislation.

When do you need this document?

You must conduct a DSE risk assessment whenever you establish new computer workstations, hire employees who will use display screen equipment for significant portions of their workday, or make substantial changes to existing workstation setups. The assessment becomes particularly important when employees report discomfort, eye strain, or musculoskeletal issues related to their computer work. You should also review and update assessments annually or when relocating offices, introducing new equipment, or implementing flexible working arrangements that involve DSE use.

Key legal considerations

Your DSE risk assessment must address several critical areas to ensure comprehensive workplace safety compliance. The document should thoroughly evaluate workstation ergonomics, including chair height, screen positioning, keyboard and mouse placement, and desk setup. Environmental factors such as lighting conditions, glare reduction, temperature control, and noise levels require careful assessment. You must also consider user work patterns, including break schedules, task rotation, and continuous screen time limits. The assessment should identify specific health risks such as eye strain, repetitive strain injuries, and postural problems, while providing actionable recommendations for risk mitigation. Proper documentation of corrective actions and follow-up procedures is essential for demonstrating ongoing compliance efforts.

Legal requirements in Hong Kong

Under Hong Kong's Occupational Safety and Health Ordinance (Cap. 509) and its subsidiary regulations, employers have a statutory duty to ensure workplace safety for all DSE users. The Labour Department's Code of Practice for Working with Display Screen Equipment provides specific guidance on conducting proper risk assessments and implementing necessary safety measures. Your assessment must be conducted by qualified personnel with appropriate training in occupational health and ergonomics. The document must include detailed evaluation criteria, photographic evidence where relevant, and clear timelines for implementing recommended improvements. You are required to provide DSE users with appropriate training on workstation setup, proper posture, and break scheduling. Regular review periods must be established, typically annually or when significant workplace changes occur. Failure to conduct proper DSE risk assessments can result in regulatory penalties and potential liability for workplace-related health issues affecting your employees.